LEGAL OPERATIONS AND DATA ROOM SUPPORT

United Exports; Durban; On-site; USD 22 000 - 163 000; Full time

Job summary

An established industry player is seeking a highly organized professional to join their in-house legal team as a Legal Operations & Data Room Support. This pivotal role involves managing legal workflows, coordinating document-heavy projects, and providing essential administrative support. The ideal candidate thrives in a fast-paced environment and possesses a strong command of legal documentation processes and Virtual Data Room platforms. Join a dynamic team where your contributions will enhance legal operations and improve internal processes, making a significant impact in the legal field.

Qualifications

• 3+ years in legal operations or paralegal role required.
• Strong command of legal documentation processes essential.
• Experience in high-volume legal functions preferred.

Responsibilities

• Manage virtual data rooms and legal documentation.
• Conduct legal research and prepare internal summaries.
• Coordinate legal projects and support administrative tasks.

Skills

Proficient in Virtual Data Room platforms

Legal documentation processes

Records management

Legal project planning tools

Microsoft Office Suite

Legal terminology

Stakeholder management

Confidential information handling

Education

Legal qualification (LLB or equivalent)

Admission as a lawyer

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

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Job Description

We’re looking for a highly organised professional to join our in-house legal team in a critical support role. As Legal Operations & Data Room Support, you’ll help manage legal workflows, coordinate document-heavy projects, and support key administrative functions across the team. Ideal for someone who thrives in a fast-paced, high-volume environment.

Key Performance Outputs

• Set up, manage, and maintain virtual data rooms historical and current projects.
• Organise and control access to legal documentation with strong attention to accuracy and confidentiality.
• Provide paralegal support.
• Conduct legal research and assist with preparing internal legal summaries, reports, and guidance notes.
• Lead and coordinate legal projects, ensuring timelines, stakeholders, and deliverables stay on track.
• Develop project plans, trackers, and tools to drive visibility, accountability, and efficiency.
• Support the development and improvement of legal workflows and internal processes.
• Manage document execution and digital filing systems.
• Support company secretarial tasks, including maintaining statutory records and assisting with filings.
• Act as a liaison between Legal and internal teams (e.g. HR, Commercial, Finance) on legal-related needs.
• Provide administrative and coordination support to the legal team as needed.
  
  

Requirements

Functional / Technical

• Proficient in the use of Virtual Data Room platforms.
• Strong command of legal documentation processes and records management.
• Familiarity with legal project planning tools, trackers, and document management systems.
• Advanced skills in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Comfortable navigating legal tech and internal workflow platforms.
• Solid understanding of legal terminology, contract structures, and compliance documentation.
  
  

Qualifications / Experience

• Legal qualification required (LLB or equivalent).
• Admission as a lawyer is advantageous but not mandatory.
• Minimum 3 years’ experience in a legal operations, legal project support, or paralegal role.
• Prior experience supporting a high-volume, fast-paced legal or corporate function.
• Demonstrated ability to handle confidential information with discretion.
• Strong communication and stakeholder management skills.
• Proven ability to work independently and manage multiple deadlines.
  
  

Requirements

Proficient in the use of Virtual Data Room platforms. Strong command of legal documentation processes and records management. Familiarity with legal project planning tools, trackers, and document management systems. Advanced skills in Microsoft Office (Word, Excel, Outlook, PowerPoint). Comfortable navigating legal tech and internal workflow platforms. Solid understanding of legal terminology, contract structures, and compliance documentation.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Farming

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