Legal / Litigation Secretary - Montana

Talent Evolution (Pty) Ltd; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A legal services provider in Pretoria is seeking an experienced Legal Secretary to support attorneys with civil, commercial, family, and criminal law matters. The ideal candidate will have at least 5 years of experience in litigation, exceptional attention to detail, and proficiency in CaseLines and CourtOnline systems. This role involves managing case files, preparing legal documents, and coordinating court procedures.

Qualifications

• 5+ years of experience as a Legal Secretary.
• Proven experience in civil, commercial, family, and criminal law.
• Strong working knowledge of litigation processes in Magistrate and High Court.

Responsibilities

• Prepare court statements, forms, pleadings, and discovery binders.
• Dictate and transcribe audio files and written notes from attorneys.
• Proofread, format, and finalise legal documents with accuracy.
• Manage case files, records, projects, and calendars.
• Coordinate the collection, filing, and delivery of documents.
• Monitor and manage litigation timelines, filings, and court procedures.

Skills

Litigation processes

Attention to detail

Time management

Multitasking skills

Organisational skills

Tools

CaseLines

CourtOnline

Job description

Job Purpose

The Legal Secretary will provide high-level administrative and litigation support to attorneys, ensuring the efficient handling of civil, commercial, family, and criminal law matters. The role requires strong experience in litigation processes within both the Magistrate and High Court, with advanced knowledge of CaseLines and CourtOnline systems.

Key Responsibilities

• Prepare court statements, forms, pleadings, and discovery binders.
• Dictate and transcribe audio files and written notes from attorneys.
• Proofread, format, and finalise legal documents with accuracy.
• Manage case files, records, projects, and calendars to ensure seamless workflow.
• Maintain and update indexes, pleadings, and discovery records.
• Coordinate the collection, filing, and delivery of documents to courts and clients.
• Manage attorney diaries and schedule litigation-related deadlines.
• Arrange travel and meetings for attorneys as required.
• Support legal research and liaise with vendors, experts, opposing counsel, and internal teams.
• Monitor and manage litigation timelines, filings, and court procedures.

Minimum Requirements

At least 5 years’ experience as a Legal Secretary, with strong exposure to civil, commercial, family, and criminal law.

Proven experience in Magistrate and High Court Litigation as well as debt collections.

Strong working knowledge of CaseLines and CourtOnline (non-negotiable).

Experience with litigation diary management.

Excellent organisational, time management, and multitasking skills.

Exceptional attention to detail and accuracy in drafting and reviewing documents.

Solid understanding of court processes and filing requirements.

Should you not receive a response within 10 working days, please consider your application unsuccessful.