Legal Assistant

Abantu Staffing Solutions; East London; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A client in the Fuel Supply Industry is seeking a skilled Legal Assistant to coordinate and implement legal services. The role demands extensive knowledge in corporate governance and company secretarial functions, as well as practical legal advice and management of contracts. Ideal candidates should have a solid educational background and robust experience in administrative or commercial roles, particularly in legal environments.

Qualifications

• Minimum of 3 – 5 years of previous professional administrative or commercial work experience.
• Knowledge of company secretarial functions.
• Experience in a senior operations or administrative management role is advantageous.

Responsibilities

• Convening and servicing annual general meetings and board meetings.
• Providing legal advice during and outside meetings.
• Managing contractual arrangements with suppliers, retailers, and service providers.
• Maintaining current awareness about company law and Labour Law.
• Assisting with legal administration including filing and record-keeping.

Skills

Governance Body of Knowledge

Intellectual rigour

Boardroom presence

Honesty

Education

Grade 12 / Matric

Degree in Business Management and/or legal postgraduate qualification

Job description

Overview

Our Client in the Fuel Supply Industry is seeking a Legal Assistant to join their team. The successful incumbent will be responsible for the coordination and implementation of the legal services functions. The role includes ensuring that board procedures are both followed and regularly reviewed.

Minimum Requirements

• Grade 12 / Matric
• Degree in Business Management and/or a legal postgraduate qualification
• 3 – 5 previous professional administrative or commercial work experience.
• Knowledge of company secretarial functions
• Experience in a senior operations or administrative management role (advantageous)

Job Responsibilities

Corporate Governance

• Convening and servicing annual general meeting and board meetings (producing agendas, taking minutes, conveying decisions)
• Providing support to committees and working parties such as the Board of Directors.
• Implementing decisions of the Board.
• Keeping a list of current shareholders and liaising with them.
• Ensure all necessary resolutions and minutes are signed.

Legal

• Providing legal advice during and outside of meetings.
• Managing contractual arrangements with suppliers, retailers and service providers.
• Maintaining current awareness about company law and Labour Law
• Maintaining and managing a database of contracts.
• Tracking all contracts (leases, head leases, supply contracts, maintenance agreements, DMRE licenses, tenure agreements) and report to management timeously on any future action required.
• Monitoring competitor non-compliance trends and reporting to regulatory bodies

Administration

• Assist with legal administration like filing, record-keeping
• Sourcing of documents
• Ad hoc support on matters relating to the legal function in general.

Key Competencies / Skills

• “Governance Body of Knowledge” is extensive and demanding.
• Intellectual rigour–robust participation in board debates
• Boardroom suite presence
• Honest, integrity, trustworthy, and confident
• Respect in corporate community
• Knowledge of current issues (BEE/CSR/IFRS)