Legal Administrator

Findojobs South Africa; Wes-Kaap; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading recruitment firm in South Africa is seeking an administrative professional to support department operations and client onboarding. The ideal candidate must possess a relevant tertiary qualification and strong communication skills, with a focus on compliance and record maintenance in a law firm setting. This role requires excellent organizational abilities and the capacity to work independently in a fast-paced environment.

Qualifications

• Demonstrated intelligence, professionalism, and quick thinking in a fast-paced environment.
• Strong team player with the ability to collaborate effectively.
• Solid administrative experience, preferably within a law firm.

Responsibilities

• Carrying out file openings for the Department.
• Onboarding clients while ensuring timely completion of relevant paperwork.
• Communicating with clients via email and telephone.
• Conducting anti-money laundering checks.
• Maintaining accurate records and performing data entry.

Skills

Communication skills

Team collaboration

Self-motivation

IT proficiency

Administrative skills

Education

Relevant tertiary qualification

Job description

Minimum requirements for the role :

• Must have a relevant tertiary qualification
• Demonstrated intelligence, professionalism, and quick thinking in a fast-paced environment
• Excellent telephone manner with clear, friendly, and concise communication skills
• Ability to meet tight deadlines while maintaining high service standards
• Strong team player with the ability to collaborate effectively
• Self-motivated and capable of working independently with minimal supervision
• Proficient in IT systems and software, with strong general computer literacy
• Solid administrative experience, preferably within a law firm

The successful candidate will be responsible for :

• Carrying out file openings for the Department.
• Onboarding clients in line with internal processes, ensuring relevant paperwork is completed in a timely manner.
• Communicating with clients via email and telephone, including answering calls and transferring them to the relevant fee earners and support staff when required.
• Conducting anti-money laundering checks.
• Undertaking visual identification verification checks.
• Adhering to internal and external compliance requirements.
• Maintaining accurate records and performing data entry on internal and external systems.
• Liaising with external providers, such as the Land Registry, where required.
• Identifying and suggesting areas for improvement, including efficiencies to existing processes.
• Providing administrative support to the Department where required.

Please note that subsequent to the screening and shortlisting process, all further communication will be entered into only with the shortlisted candidates.