Legal Administrative Assistant

ETG; Johannesburg; On-site; ZAR 180,000 - 300,000; Full time

Job summary

A leading company seeks to add a skilled administrative support member to their Legal Team. This role involves managing records and assisting with contract vetting in a fast-paced environment. Ideal candidates are experienced in legal administration and possess strong organizational and communication skills.

Qualifications

• Minimum 3 to 5 years experience in a legal environment.
• Proficiency in Microsoft Office and legal software.
• Excellent relationship building and teamwork skills.

Responsibilities

• Provide support in vetting commercial legal contracts.
• Maintain administrative registers and records.
• Liaise with internal businesses and external attorneys.

Skills

Microsoft Office

Legal software

Analytical skills

Communication skills

Organisational skills

Education

Matric (Grade 12)

Legal Secretary or Paralegal Diploma

Tools

LexisNexis

Job description

Job Purpose

The incumbent shall join the Legal Team to provide professional administrative support to the Legal Team within the Group.

Key Responsibilities

• Provide support in the vetting of basic commercial legal contracts and legal research.
• Maintain administrative registers and trackers in excel spreadsheets for the Legal Team.
• Manage the records of the Legal Team by filing documents both in electronic and paper format.
• Prepare documents and excel spreadsheets by formatting and proofreading where necessary for the Legal Team.
• Assist the Legal Team with liaising with internal businesses and externally appointed attorneys in order to update records and maintain administrative records.
• Liaise with third parties on KYC and other administrative matters.

Minimum Requirements:

• Matric (Grade 12) required.
• Legal Secretary or Paralegal Diploma preferred.
• Minimum of 3 to 5 years of experience in administration or system administration within a legal environment. Experience in a commercial legal, litigation, intellectual property and/or company secretarial environment preferred.
• Proficiency in Microsoft Office, legal software (e.g. LexisNexis etc) and cloud-based tools.
• Strong initiative and ability to manage multiple projects and tasks.
• Articulate with good presentational skills and an appreciation for the demands of conflicting interests.
• Good analytical & problem-solving skills.
• Excellent communication and organisational skills.
• Ability to work well with others (teamwork) in a fast paced and dynamic environment.
• Highest integrity and ethical standards.
• Excellent relationship building skills with different departments, locations, and employees within the business.