Lease Administrator (Mall Of The North)

Broll; Polokwane; On-site; ZAR 180,000 - 300,000; Full time

Job summary

A leading company in property management is seeking a Lease Administrator for the Mall of the North. This role involves overseeing lease management, ensuring accurate records, and collaborating with various departments for efficient operations. The ideal candidate will have a Matric qualification and a strong understanding of legal leases. Excellent organizational and interpersonal skills are essential for success in this position.

Qualifications

• Matric qualification is required.
• Good understanding of legal leases and basic accounting practices.

Responsibilities

• Responsible for lease administration and accurate record-keeping.
• Prepares, drafts, and manages lease agreements and related documents.
• Maintains communication with other departments regarding tenant movements.

Skills

Attention to detail

Organizational skills

Interpersonal skills

Education

Matric

Job description

Job title : Lease Administrator (Mall of the North)

Job Location : Limpopo, Polokwane Deadline : June 30, 2025 Quick Recommended Links

• Jobs by Location
• Job by industries

Job Description

POSITION PURPOSE

• Responsible for lease administration as assigned.
• Keeps tenant records, deposit and lease fees accounts accurate and current.
• Completes related reports, summaries, and records, and performs related clerical duties.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Assumes responsibility for the accurate and timely completion of assigned leasing administration functions, including :

• Terminates tenant accounts on instruction and notifies departments
• Lease Fees & Deposits & appropriation of deposits
• Advises meter readers of changes
• Arrange invoices for tenants paying deposits / rental in advance
• Upload all relevant documents to BOL & send original lease for archiving
• Electricity & Water Adjustments – Notifies Utility Company, advises meter readers of tenant movements, Electricity & Water adjustments
• Send tenant copies of signed lease & offer
• Credit rating procedure

Assumes responsibility for the accurate and timely completion of assigned lease administration functions, including :

• Drafts and prepares leases
• Keep register of all lease movements
• Captures and Processes lease agreements via owner’s approval form
• Cedes leases
• Prepares, cancels and amends Lease agreements, Addenda and Suretyships
• Handles & checks deposits, bank guarantees & maintaining replacement bank guarantees & additional deposits, updating all reports accordingly
• Reconciliation of deposit account
• Adhering to assigned deadlines & timelines as required
• Ensuring all processes in terms of lease tracking are adhered to

Assumes responsibility for establishing and maintaining effective communication and coordination with Company personnel and with management

• Maintains regular contact with other departments to obtain information and / or to correct transactions (Liaise with Property Administrator on tenant movement)
• Assists Portfolio Management personnel as needed
• Keeps management informed of area activities and of any significant problems
• Attends and participates in management meetings & take minutes of such meetings

Assumes responsibility for related duties as required or assigned

• Completes special projects as assigned
• Any other duties related to loading and processing of lease renewals & administration thereof
• Update & maintain lease audits
• Update & maintain building lease profiles
• Upload monthly leasing reports for management packs
• Prepare monthly executive summary for reporting to leasing manager

PERFORMANCE MEASUREMENTS

• Lease documents, records, and reports are accurate, current, and timeously submitted
• Good working relations exist with company personnel
• Good communication and coordination exist with Leasing Manager - Provide Assistance as and when required
• Management is appropriately informed of area activities
• Lease administration is completed in accordance with established standards, policies, and procedures

QUALIFICATIONS

• Education / Certification : Matric
• Good understanding of “Legal Leases”
• Basic understanding of accounting practices

SKILLS / ABILITIES

• Well organized and detail oriented
• Excellent grammar and spelling skills in business
• Good attention to detail and accuracy
• Cooperative and willing to assist others
• Dependable
• Flexible
• Good interpersonal skills
• Able to use PC, calculator, and other basic business mechanisms