Lease Administrator Belville

Excellerate JHI; Wes-Kaap; On-site; ZAR 25 000 - 45 000; Full time

Job summary

An established industry player is seeking a proactive Lease Administrator to enhance their lease administration processes. This role is ideal for detail-oriented individuals with a passion for real estate management. You will oversee new lease agreements, manage renewals, and maintain organized tenant files, ensuring compliance with legal standards. Join a forward-thinking culture that values your contributions and offers opportunities for personal and professional growth. If you excel at communication and organization, this is the perfect opportunity to advance your career in a dynamic environment.

Qualifications

• Minimum Grade 12 required.
• 3 years relevant experience in lease administration and client interfacing.

Responsibilities

• Manage new lease agreements ensuring accuracy and compliance.
• Handle lease renewals and maintain organized tenant files.
• Serve as a point of contact for tenant inquiries and complaints.

Skills

Client interfacing

Administrative support

Communication skills

Organizational abilities

Knowledge of commercial leasing

Financial implications of lease terms

Telephone etiquette

Education

Grade 12

Tools

MS Office (Excel, Word, Outlook)

SAP

MDA

Job description

Who we are

We are a leading real estate services company that combines global standards with specialised local knowledge to create customisable high-performance solutions for our clients. We advise property owners and occupiers on every aspect of their property strategies and assist them in the development, buying, selling, leasing, valuing and management of their assets. Our dedication to quality and excellence sets us apart in the industry.

Why choose us

Be part of a forward-thinking culture that values entrepreneurial spirit and celebrates your best work. Collaborate with talented property professionals, leverage unparalleled resources, and enjoy opportunities for both personal and professional growth. At JHI, your contributions are encouraged and celebrated, ensuring a rewarding journey as you advance in your career.

About the role

We are looking for a proactive Lease Administrator to join our team where you will be instrumental in managing the lease agreement administration processes, including new deals, renewals and tenant administration. If you have a meticulous approach to property management and a dedication to maintaining operational excellence, we encourage you to apply.

What you will bring

• Minimum Grade 12
• At least 3 years relevant experience, including direct client interfacing and comprehensive administrative support.

• Knowledge of the commercial leasing process and documentation
• Proficiency in MS Office – Excel, Word, Outlook.
• Proficiency in property management systems, example SAP, MDA, specifically contract creation.
• Proficiency in financial aspects such as the financial implications of lease terms (e.g., security deposits, rent increases, service charges).
• Strong telephone etiquette
• Excellent administrative and organizational abilities.
• Effective verbal and written communication skills for interacting with landlords, tenants, legal professionals, and other stakeholders involved in lease administration.
• Ability to maintain accurate lease records, documentation of communications, and adherence to document retention policies as per legal requirements.
• Working knowledge of the Financial Intelligence Centre Act (FIC Act)

What you will be doing

In this role you will play a pivotal role in managing lease administration processes. If you thrive in a detail-oriented environment, excel at communication and organization, and have a keen interest in real estate administration, this opportunity is perfect for you. The main responsibilities will include:

• Managing New Lease Deals: You'll oversee the creation and processing of new lease agreements, ensuring accuracy and compliance with legal standards.
• Handling Lease Renewals: Initiate and manage the renewal process in advance of lease expirations, ensuring timely completion of all required paperwork.
• Tenant Administration: Draft cover letters for lease agreements and maintain organized tenant files, ensuring all documents are properly filed and easily accessible.
• Ensuring Data Integrity: Track and follow up on all essential documents and securities related to leases, ensuring completeness and compliance.
• Tenant and Public Interaction: Serve as a point of contact for tenant inquiries and complaints, ensuring timely resolution or escalation as needed.
• Internal Collaboration: Work closely with internal teams to address tenant queries efficiently and support seamless lease administration processes.

Join us in ensuring efficient lease administration and maintaining excellent client relationships.