Lead Document Controller

Lead Document Controller – Cape Town

Are you passionate about driving efficient document management in complex, multi-disciplinary projects? We are seeking a highly organized and experienced Lead Document Controller to take ownership of document control processes across projects and governing documentation, ensuring consistency, compliance, and quality throughout.

As the Lead Document Controller, you’ll be the driving force behind streamlined documentation strategies and systems, contributing directly to successful project delivery and operational excellence.

Key Responsibilities

• Lead the development, implementation, and continual improvement of project document management procedures.
• Oversee the management of Governing Documents, ensuring validity, accessibility, and compliance.
• Supervise the Document Control Department, ensuring adequate staffing and team performance across all projects.
• Maintain oversight of documentation workflows on all projects, ensuring traceability, version control, and proper handover (TTO packages) to clients.
• Manage training programs for new and existing staff, including maintenance of up-to-date materials and gamified learning tools.
• Collaborate with IT to maintain and enhance document management systems, driving continuous improvement.
• Support internal and external ISO certification audits and corporate quality initiatives.
• Provide critical support to Project Control functions and interface with key internal stakeholders.

Qualifications & Experience

Education:

• Minimum: Degree or equivalent in Administration, Civil, Mechanical, or Electrical Engineering
• Strong working knowledge of MS Office
• Desirable: Project Management certification and advanced skills in SharePoint and Access Control

Experience:

• Minimum 5+ years in Document Management Systems and processes
• At least 2+ years in a supervisory or team leadership role
• Preferred: Experience working on renewable energy projects or large infrastructure developments

Core Competencies

• Document Management Strategy
• Project and Contract Management
• EPC Execution Models
• System Operations
• Project Planning and Support

Location:

Cape Town, South Africa

If you’re ready to bring your document management expertise to a dynamic and purpose-driven environment, apply today to join a team where innovation and impact go hand in hand.