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Kronos Administrator - City Hospital

Joint Medical Holdings

Durban

On-site

ZAR 300,000 - 450,000

Full time

30+ days ago

Job summary

A leading medical organization seeks a Kronos Administrator to manage time and attendance systems and payroll integration. The role requires ensuring system functionality, user training, and oversight of workforce management practices in a large organization. Candidates must have an IT qualification and at least 2 years of relevant experience, particularly with Kronos administration.

Qualifications

  • Minimum 2 years of related experience required.
  • Experience administering Kronos in large organizations.
  • Experience managing change with system releases.

Responsibilities

  • Ensure integration of Kronos with SAGE payroll system.
  • Manage time and attendance outputs.
  • Conduct data validation reviews for controls.

Skills

System Configuration
Integration Management
User Training
Data Validation
Collaboration

Education

IT Qualification

Job description

KRONOS ADMINISTRATOR

  • Ensure the integration of Kronos workflows with the SAGE payroll system.
  • Ensure the Kronos system is accessible, data is valid, and ready for payroll processing.
  • Set up employee log-on profiles matching their primary roles for users recording shift information.
  • Configure time and attendance rules correctly in Kronos.
  • Ensure managers update timecards daily.
  • Maintain good working relationships with all managers.
  • Ensure user competence in system functionality.
  • Verify 100% employee reflection on Kronos internal and external systems.
  • Ensure proper functioning of all terminals.
  • Maintain consistent processes across the solution.
  • Possess deep system knowledge for process and system changes, including configuration and permissions.
FUNCTIONAL
  • Manage Time and Attendance outputs in conjunction with Payroll.
  • Oversee Kronos pay-rule overrides.
  • Manage user access and conduct annual access audits.
  • Implement system improvements for efficiency.
  • Participate in Kronos clock maintenance (e.g., biometric issues).
  • Maintain technical environment and licensing requirements.
  • Set up payroll extract files.
  • Resolve leave requests, unapproved overtime, etc., for payroll.
  • Track accurate accruals.
  • Investigate and resolve integration failures with SAGE exports.
  • Maintain reporting metrics.
  • Develop and deliver Kronos training.
  • Establish access and approval controls based on roles.
  • Conduct data validation reviews for controls.
  • Maintain the Business Structure in the system.
  • Maintain leave and public holiday calendars.
  • Monitor rounding rules policy application.
  • Manage job or shift allowances.
  • Lead projects to optimize workforce utilization.
  • Address system faults and implement corrective actions promptly.
OPERATIONAL
  • Maintain employee job transfer tracking.
  • Manage pay code mappings.
  • Test system changes thoroughly in preview/test environments.
  • Provide user guides and real-time training.
  • Audit Kronos against new hires before payroll cut-off.
  • Resolve escalated time tracking queries.
  • Export end-of-pay reports to SAGE.
  • Provide weekly exception reports.
  • Troubleshoot clock terminal issues.
  • Support clock setup.
  • Deploy and test system releases.
  • Ensure managers approve and sign off timecards monthly.
  • Verify agency hours for billing weekly.
  • Escalate incomplete timecards to managers.
Minimum Requirements
  • An IT qualification and experience are advantageous.
  • Minimum 2 years of related experience.
  • Experience administering Kronos in large organizations.
  • Experience optimizing workforce management practices.
  • Experience managing change with system releases.
  • High-level collaboration with HR Services teams.
  • Support system support through workflow advice during change management.
  • Experience fostering a positive organizational culture.
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