Kariega Local Office – Administration Manager

Legal Aid South Africa

Gqeberha

ZAR 300 000 - 600 000

Job description

Job title : Kariega Local Office – Administration Manager

Job Location : Eastern Cape, Kariega
Deadline : May 04, 2025

KEY OUTPUTS

Manage the local office processes in respect of finance, human resources, communications and legal administration within a matrix environment.
Manage administrative functions from a compliance and operational effectiveness approach.
Management of the local office Manual and Standard Operating Procedures (SOPs) for the local office and advise on application.
Ensure the implementation of new/revised Policies and Procedures and monitor adherence thereof.
Together with the management team, identify risks facing the office and ensure effective mitigation against such risks.
Management oversight of Business Intelligence (BI) reports to accurately reflect the status of strategy implementation.
Management and monitoring of local office contracts to ensure compliance and value for money.
Management and monitoring of the correct use of petty cash.
Management of infrastructure and fixed assets.
Manage procurement and payments (sourcing quotes from suppliers, processing of invoices, orders, et cetera).
Management of over and under expenditure to ensure budgetary control.
Efficient vehicle and fleet management.
Manage a diverse team to ensure efficiencies and accountability.

Competencies (skills, Knowledge & Attributes) Required

National Senior/Matric certificate, plus three (3) year Financial Management/Accounting tertiary qualification (NQF 6/National Diploma).
A Supply Chain Management qualification will be advantageous.
A valid driver’s licence.
Five (5) years of administrative experience.
Two (2) years of relevant management experience.
Supply Chain Management experience.
Understanding and application of basic computer software packages.
Ability to develop and implement operational plans.
Leadership and problem-solving skills.
Resource and risk management.
Business writing and project management skills.
Ability to compile and interpret reports and statistics.
Knowledge of the core administration, human resources, communication and financial disciplines and how to implement and leverage these within a matrix business environment, for example: working knowledge of the Constitution, Public Finance Management Act (PFMA), National Treasury Regulations, Legal Aid SA Act and other relevant Statutes.
Working knowledge of all employment-related Acts and functional ability in utilisation of electronic systems and technologies.