Jupidex: Administrative Specialist

Jupidex (Pty) Ltd; Pietermaritzburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading equipment distribution company in Pietermaritzburg is seeking an experienced Administrative Specialist. Responsibilities include monitoring warranty claims, coordinating logistics, and managing export documentation. The ideal candidate has administrative experience, proficiency in Word and Excel, and a diploma in a relevant field. This is a permanent position with market-related salary.

Qualifications

• Minimum administrative and clerical experience required.
• Ideal candidate should have experience in Logistics.
• Valid driver’s license with a clean record.

Responsibilities

• Monitor warranty claims for accuracy and validity.
• Coordinate and track deliveries across South Africa.
• Obtain export freight quotations and ensure proper documentation.

Skills

Proficiency in Word

Proficiency in Excel

Occupational Health & Safety

Logistics understanding

Education

Post-Matric Certificate

Diploma in Business, Marketing, Logistics

Job description

Description

Jupidex (Pty) Ltd, part of the Plennegy Group, is a market leader in Southern Africa for high-quality equipment distribution and service in Soil Preparation, Seeding, Spreading, Hay & Forage, and Spraying. Established in 1999, originally as Kverneland South Africa, with its Head Office in Pietermaritzburg, KwaZulu-Natal Midlands, Jupidex represents renowned brands such as Kverneland, McHale, Andreoli, Toscano, Kayhan Ertuğrul, Izelmak, and Carrarospray. The company is dedicated to providing professional service to farmers across Southern Africa through knowledgeable Sales Specialists and Product Managers supported by extensive branch and dealer networks.

The following position is available: Administrative Specialist.

Responsibilities

1. Warranty Administrative Duties
   • Monitor warranty claims for accuracy and validity.
   • Register warranty claims and process updates, including submissions to suppliers, maintaining records in Sage.
   • Report warranty claim statuses in monthly meetings.
2. Logistics Administrative Duties
   • Coordinate and track deliveries across South Africa.
   • Process transport orders and invoices in Sage.
   • Coordinate with freight companies for cost-effective solutions.
   • Issue delivery and return notes for Wholegoods.
   • Maintain records with photographic evidence for audits.
   • Update assembly schedules and liaise with freight forwarders for import/export documentation.
   • Monitor shipment ETAs and inform relevant teams.
   • Notify sales of damages, shortages, and shipment issues.
   • Ensure compliance with ISO and declaration standards for shipments.
   • Review freight invoices for accuracy and hidden costs.
3. Exports Logistics Administrative Duties
   • Obtain export freight quotations and ensure proper documentation for shipments.
   • Track and coordinate export shipments ensuring regulatory compliance.
   • Maintain detailed records of export documentation for audits.
4. General Administrative Duties as required

Requirements

• Qualifications:
  • Minimum: Post-Matric Certificate
  • Ideal: Diploma in Business, Marketing, Logistics, or related field
• Legal:
  • Valid driver’s license with a clean record
• Training and Skills:
  • On-the-job training, proficiency in Word & Excel, Occupational Health & Safety
• Experience:
  • Minimum: Administrative and clerical experience
  • Ideal: Experience in Logistics

Work Level: Skilled

Job Type: Permanent

Salary: Market Related

EE Position: No

Location: Pietermaritzburg