Junior Workforce Analyst (BPO)

Keen; Cape Town; On-site; ZAR 500,000 - 700,000; Full time

Job summary

A leading digital services company in Cape Town seeks a Workforce Shift Planning Manager to optimize staffing strategies in a multi-channel contact center operation. The ideal candidate has 3-5 years of Workforce Management experience, advanced skills in Excel, and a strong ability to analyze and forecast for various channels. This full-time role includes competitive compensation and a collaborative team environment.

Benefits

Competitive full-time compensation

Transport and Medical allowances

Birthday leave + professional development budget

Qualifications

• 3–5+ years of experience in Workforce Management, focusing on scheduling and operations.
• Proven experience in building schedules with historical contact volume.
• Advanced skills in Excel or Google Sheets, including pivot tables.

Responsibilities

• Analyze historical volume and build optimized schedules for staffing.
• Oversee intraday queue management and re-skilling decisions.
• Lead staffing model creation for new channels.

Skills

Workforce Management

Scheduling

Data-driven decision-making

Multi-channel forecasting

Excel/Google Sheets

Communication

Tools

NICE IEX

Verint

Genesys

Job description

At Keen, we don't just deliver services — we embed ourselves into the heart of our clients' businesses. From digital marketing and creative to customer experience, we craft bold, high-performance digital experiences for global brands.

Keen helps some of the most exciting U.S. and international brands scale smarter by embedding expert teams that drive results across marketing, creative, customer experience, and sales.

We're not a legacy BPO. We're a partner in growth — and that's where you come in.

About the Role

We’re hiring a Workforce Shift Planning Manager to lead staffing strategy and real-time performance for a multi-channel contact center operation. Supporting a high-growth client in the POS and food delivery tech space, you'll own everything from historical volume analysis and headcount planning to intraday queue oversight and shift alignment.

This role is ideal for someone with deep Workforce Management (WFM) experience who can zoom out to build scalable staffing models — and zoom in when needed to keep SLAs on track. You'll lead scheduling, support forecasting, and work cross-functionally to ensure we have the right coverage across chat, email, and voice — every hour of every day.

What You’ll Do

• Analyze historical inbound volume across channels and build strategic schedules that match staffing to demand
• Create and maintain interval-based schedules that optimize agent availability, reduce shrinkage, and improve SLA outcomes
• Oversee intraday queue management and re-skilling decisions across voice, chat, and email
• Partner with the WFM Analyst and Operations team to align on forecasting, interval-level planning, and real-time response
• Shift agents as needed based on live volume trends and routing logic
• Lead staffing model creation for new channel launches or changing business needs
• Provide daily, weekly, and monthly reporting on adherence, occupancy, and interval accuracy
• Identify trends or gaps in staffing coverage and proactively adjust future schedules
• Collaborate with QA, TLs, and Training to account for meetings, coaching, and upskilling in scheduling logic
• Serve as the escalation point for urgent staffing or routing issues
• Maintain documentation and scheduling data integrity across tools like NICE, Genesys, Excel/Google Sheets, or similar WFM platforms

What We’re Looking For

• 3–5+ years of experience in Workforce Management, with a focus on scheduling and intraday operations
• Proven experience building schedules using historical contact volume and multi-channel forecasts
• Advanced Excel or Google Sheets skills — strong with pivot tables, data visualization, and formulas
• Familiarity with major WFM tools (e.g., NICE IEX, Verint, Genesys, or similar)
• Deep understanding of contact center metrics, routing logic, and staffing modeling
• Experience in multi-channel environments (voice, email, chat) with shifting volume patterns
• Strong communicator who collaborates well with WFM, TLs, and Ops
• Calm under pressure and confident in data-driven decision-making
• Bonus: Experience mentoring RTAs or leading WFM for U.S.-based clients

What’s In It for You

• Competitive full-time compensation
• In-office collaboration with a growing ops and support team in Cape Town
• Transport and Medical allowances
• High visibility role directly impacting SLA, staffing, and CX performance
• Partner with global clients and influence workforce strategy in real time
• Birthday leave + professional development budget
• Join a global team that values clarity, urgency, and operational excellence

This is a full-time in-office role based in Foreshore, Cape Town. Working hours align with U.S. client operations: 3 pm to 12 am SAST (4 pm to 1 am during U.S. winter hours). Reliable commuting is required.