Junior Training Administrator

Oracle Sa; Gauteng; On-site; ZAR 150,000 - 250,000; Full time

Job summary

A leading company is seeking an applicant with at least 2 years' experience for a supportive administrative role that focuses on payroll, recruitment, and learner management. The successful candidate will engage in critical tasks such as compiling registers, handling payroll queries, and ensuring the accuracy of learner documentation while being trained in various operational processes.

Qualifications

• Minimum of 2 years' work experience.
• Some understanding of skills development processes is beneficial.

Responsibilities

• Compile Time & Attendance registers and oversee payroll queries.
• Track and coordinate recruitment processes for learners.
• Manage accurate learner data and support administrative tasks.

Skills

Time Management

Attention to Detail

Organizational Skills

Communication

Job description

The vacancy is open to applicants with a minimum of 2 years' work experience.

Applicants are not required to have relevant prior experience; however, some understanding of skills development processes will be beneficial.

The applicant will take on minor responsibilities and be trained to ultimately achieve competence in the following areas:

Basic roles & responsibilities:

• Payroll: Compiling Time & Attendance registers and signatures for the finance department, tracking and recording replacement & changes of students, providing clients with feedback pertaining to their students for client payroll.
• Oversee and assist with payroll queries.

Recruitment:

• Track the replacement of terminated learners and co-ordinate with the recruiter to implement the best possible learner for the vacancy.
• Quality check all applicant documentation.

Administration:

• Ensure the learner data is always accurate and up to date.
• Compile learner packs and implement document storage practices.
• Ensure client folders are up to date and that all relevant documents are uploaded and complete.
• Co-ordinate verification packs to ensure all documents are available and correct for audits.

Printing & Shipments:

• Print and compile learner packs and related training documentation.
• Co-ordinate shipping of documents.

Registrations:

• Ensure registration of learners with the relevant SETA's and on company systems.
• Provide documents required for Grants to the relevant departments.
• Maintain records of learner progress throughout the learning lifecycle.

Data Collection & Administration:

• Collect data from Outsourced Skills Providers.
• Manage and administer document packs, schedules, and registers.

Learner Management:

• Identify, analyze, and resolve learner issues.
• Coordinate, compile, and oversee attendance registers and replacements.
• Manage learner performance and disciplinary processes.

Administration of Learner Progress:

• Administer client feedback reports and deadlines.
• Track attendance and learner issues and coordinate with the relevant department for resolution.
• Manage collection of all Portfolios of Evidence for assessment and verification purposes.
• Administer learner certification.

Induction:

• Induct learners on specific contract requirements and allocated interventions.