Junior Property Manager

Avatar Advisory - Avatar Human Capital; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A property management firm in Cape Town seeks an individual to assist with managing client properties, handling communications, and preparing for AGMs. The ideal candidate will have a diploma in Property Management and 1-3 years of relevant experience, along with strong people skills and proficiency in relevant software. This role offers a pathway for growth in a supportive environment.

Qualifications

• Minimum 1-3 years of residential/estate management experience.
• Ideal: 1-3 years of property management experience at reputable companies.

Responsibilities

• Assist with running the Stonewood client properties portfolio.
• Manage e-mail trails and assign issues to relevant staff.
• Prepare AGM notices and ensure legally constituted meetings.
• Consult with insurance brokers for policy renewals.
• Obtain and distribute audited financial statements.

Skills

Strong people skills

Innovative thinking

Time management

Professionalism

Analytical thinker

Education

Matric (Must)

Diploma in Property Management

Paddocks courses in body corporates and homeowners’ associations

Proficient with WeconnectU software

Understanding of the sectional title management act

Tools

WeconnectU software

Excel

Job description

To assist with the running of the Stonewood client properties portfolio.

Managing the e-mail trails by :

• Reviewing and assessing mails in terms of requirements and issues.
• Attending to requirements and issues raised in the mails or assigning mails to relevant staff which will have the

required skills to deal with these matters.

• Monitoring the resolution of the matters raised above.
• Attending to mails at first level and closing the matters.
• Reports to the National Manager.

Preparation of the AGM notices by :

• Attending the AGM
• Ensuring that all requirements are dealt with to have a

legally constituted meeting.

• Ensuring proper and correct minutes of the meeting are

taken or that the meeting is recorded if given permission by all attendees.

Preparing Insurance schedules by :

• Consulting with Insurance brokers that the annual

insurance policy is renewed and updated.

• Ensuring the annual fire equipment service is done and the COC sent to the brokers.
• Consult with the brokers appointed on all claims till finalisation.
• Dispatching service providers if required for repairs if not

sent by the brokers.

Obtaining Audited financial statements by :

• Consulting with Accountant to get Latest audited financial statements.
• Ensuring all the necessary information regarding the audit is sent to the auditors timeously or downloaded by the

auditors from WeconnectU portal.

• Ensuring draft is sent to all trustees / directors.
• Ensuring final version is signed off by trustees / directors and auditor before calling for the AGM to be held.

Distribution of notices by :

• Distributing via e-mail, hand delivery or posting to trustees.

Updating conduct rules by :

• Consult with trustees to update current conduct rules for complexes.
• Ensuring that relevant documentation is completed by all.
• Assisting with the Registration of rules with the ombudsman’s office and consulting with lawyers if so,

required by the trustees / directors.

Maintaining the office by :

KEY COMPETENCIES

• Strong people Skills
• Innovative thinking
• Time management
• Professionalism
• Analytical Thinker

QUALIFICATIONS AND EXPERIENCE

Qualifications

• Matric (Must) and Diploma Property Management.
• Ideal : Paddocks courses in body corporates and homeowners’ associations.
• Be proficient with WeconnectU software program and Excel.
• Legal : Understanding the sectional title management act and respective homeowner`s constitutions, memorandums of incorporation and articles of association.

Experience

• Min : 1-3 years Residential / Estate management experience
• Ideal : 1-3 Property management experience at reputable companies