Junior Project Administrator – Information Technology

Our client, a managed services company that implements various types of IT projects including monitoring and cyber security projects, is looking to employ a Junior Project Administrator. You need to have a good general understanding of technical IT terms and concepts. You will report directly to the Senior Project Manager.

Role Description and Purpose:

As part of the team, you will be responsible for supporting and assisting the Project Managers with the administration of external (customer) projects as well as internal projects.

Key Areas of Responsibility:

• Manage day to day activities in the project
• General meeting administration and documentation
• Scheduling of meetings and any engagements
• Ensuring meeting agendas are set
• Taking accurate meeting minutes and/or notes
• Tracking of action items discussed in meetings
• Meeting recordings
• Assist with updates to project plans and schedules as required
• Assist with creating and updating project documentation such as (but not limited to):
• Completion Certificates
• Task lists
• Project Schedules
• Tracking sheets
• Liaise with project resources relevant to this project (sub-contractors)
• Assist Project Managers with resources scheduling and co-ordination of assigned activities and tasks.
• Keep project documentation organised and filed
• You must have a good general understanding of technical IT terms and concepts. (Technical background will be beneficial).
• Demonstrate knowledge of the day-to-day operations of a project.
• Demonstrate knowledge of Project Management methodologies and concepts
• Demonstrate a systematic and structured approach to administration.
• Excellent minute taking skills.
• Good working knowledge of MS Office Programs (Excel, Word, PowerPoint, SharePoint, etc)
• Experience with MS Teams
• Experience with MS Project or other project management platforms
• You must be self-motivated and able to work independently
• Strong attention to detail
• Self-confidence
• Must be able to operate under pressure and adapt to a fast-paced environment.
• Must have good written and verbal communications skills
• Ability to multi-task
• You must be comfortable to participate and present during meetings
• Ability to work in a complex and changing environment
• Excellent communication skills, both written and verbal in English
• Excellent interpersonal skills and a team player

Minimum Requirements / Qualifications:

• Tertiary qualification in Computer Science or Information Technology
• Minimum of 1 years’ experience in a similar role.
• Any Project Management Certification or partial certification will be an advantage