Junior Logistics Administrator

We Buy Cars: The Car Supermarket; Gauteng; On-site; ZAR 20 000 - 40 000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Coordinator to streamline operations and enhance communication within the department. This role involves overseeing office systems, managing driver schedules, and ensuring effective reporting and inventory management. The ideal candidate will possess strong organizational skills, a relevant diploma or degree, and at least two years of administrative experience. If you're passionate about logistics and administration, this opportunity offers a dynamic work environment with room for growth.

Qualifications

• 2+ years administrative experience required.
• Must have own transport and valid driver’s license.

Responsibilities

• Develop and maintain efficient office systems.
• Coordinate daily vehicle collections and manage driver schedules.

Skills

Communication Skills

Interpersonal Skills

Time Management

Computer Literacy

Organizational Skills

Education

Matric (Grade 12)

Diploma/Degree in Administration or Logistics

Tools

MS Office

Job description

Work Description and Key Responsibilities

• Develop and maintain efficient office systems to streamline operations.

• Act as a liaison between the department and buyers to ensure seamless communication and coordination.

• Oversee the maintenance and organization of office equipment and supplies for optimal functionality.

• Prepare and compile the department's monthly report to track performance and identify areas of improvement.

• Coordinate daily vehicle collections for drivers, ensuring timely and efficient scheduling.

• Facilitate the onboarding process for new drivers, including orientation and training.

• Manage ordering and distribution of uniform for the department.

• Effectively manage driver leave requests and overtime scheduling to maintain operational efficiency.

• Prepare supplier payment requisitions and liaise with the accounts department to ensure timely payment.

• Monitor stock levels at vehicle storage depots to prevent losses and optimize inventory management.

• Collaborate with carrier companies to coordinate loading activities and ensure timely transportation of vehicles.

• Handle and coordinate time and attendance function and queries.

• Act as a liaison between the department, HR, and Payroll to address and resolve driver-related queries.

• Ensure proper record keeping.

• Assist with any other adhoc tasks.

Minimum Requirements:

• Matric (Grade 12) required.

• A relevant diploma/degree in administration or logistics is a MUST.

• At least 2+ years administrative experience.

• Strong computer literacy (Proficient in MS Office).

• Excellent communication and interpersonal skills.

• Ability to work under pressure, prioritize effectively, and meet deadlines.

• Must have own transport and valid driver’s license

• Must be willing to work every second weekend and some public holidays