Junior Imports Clerk

Energia Consulting; Cape Town; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A logistics and supply chain company in Cape Town is seeking a Logistics and Supply Chain Coordinator to manage order processing and ensure timely delivery of goods. The ideal candidate will have experience in logistics management, proficiency in logistics software and Microsoft Office, and a diploma or degree in Supply Chain Management. This role requires excellent problem-solving skills and the ability to manage multiple responsibilities under pressure.

Qualifications

• 1-2 years of logistics management experience.
• International shipping experience.
• Experience importing supplies.

Responsibilities

• Manage order processing and fulfillment.
• Negotiate prices and confirm production timelines with suppliers.
• Resolve shipment and inventory issues.

Skills

Advanced computer literacy

Advanced Excel skills

Advanced problem-solving skills

Excellent organizational and time management skills

Strong supply chain management understanding

Customer service orientation

Personnel management skills

Excellent verbal and written communication

Education

Diploma or Bachelor's degree in Supply Chain Management

Tools

Logistics software

Microsoft Office

Job description

Purpose :

To ensure the efficient and effective supply of goods and raw materials for Carrol Boyes, ensuring all materials necessary are available for production by managing order processing, order fulfillment, shipping documentation, and timely delivery of goods.

Essential duties and responsibilities :

Logistics

• Filing documents and tracking orders
• Entering data into specialized software
• Completing bill of landings, certificates of weight, purchase requests, and invoices
• Supporting and implementing supply chain procedures, including:
• Updating daily shipping schedules
• Sending out daily shipment ETA schedules
• Monitoring and tracking shipments
• Responding to daily ETA queries
• Sending statutory documents to clearing agents (e.g., CI, PL, COO, BOL)
• Completing and signing clearing instructions
• Booking shipments with freight forwarders
• Approving shipping rates
• Requesting bond splits
• Liaising with the operations department regarding deliveries
• Checking seals and container numbers upon arrival
• Opening containers and photographing packing arrangements

Buyer

• Requesting PIs from suppliers
• Negotiating item prices with suppliers
• Requesting costings with updated prices from inventory management
• Comparing old and new costings before submitting to CPO
• Providing cost breakdowns to CPO
• Getting price approval from CPO
• Placing orders with suppliers
• Creating purchase orders in Odoo
• Sending POs for validation
• Confirming production timelines with suppliers
• Updating relevant departments on packaging and changes
• Requesting and following up on deposit payments from finance
• Sending proof of payment to suppliers
• Updating shipping schedules with payment details
• Providing weekly feedback on production status
• Advising QC for third-party inspections post-production
• Requesting and following up on final payments
• Sending final proof of payment to suppliers
• Updating final payments on shipping schedules
• Sending weekly payment reports to CFO
• Creating new POs for over-delivered items
• Inspecting goods upon arrival
• Requesting new item codes in Odoo

Supplier & Internal Customer Liaison

• Resolving shipment and inventory issues
• Liaising and negotiating with suppliers
• Monitoring shipments, costs, and timelines
• Supporting the financial department
• Participating in weekly meetings with CFO & CPO regarding cash position, campaigns, and launch dates
• Reporting to CFO as required
• Liaising with clearing agents and suppliers
• Communicating stock problems to suppliers

Any other duties as assigned by the Supervisor.

Minimum requirements

• 1-2 years of logistics management experience
• International shipping experience
• Experience importing supplies

Education

• Diploma or Bachelor's degree in Supply Chain Management, Logistics, or relevant field
• Knowledge of latest supply chain management developments
• Proficiency in Microsoft Office and logistics software

Skills

• Advanced computer literacy, especially logistics software
• Advanced Excel skills (formulas, pivot tables, data extraction)
• Advanced problem-solving skills
• Excellent organizational and time management skills
• Strong supply chain management understanding
• Customer service orientation
• Personnel management skills
• Excellent verbal and written communication

Traits

• Proactive and diligent
• Detail-oriented and initiative-driven
• Independent and team player
• Results and pressure-oriented
• Integrity and ethical conduct
• Analytical thinking

Additional Requirements :

• Valid RSA driver’s license
• No travel restrictions
• High energy and focus
• Compliance with company policies
• Ability to perform essential functions safely and efficiently
• Punctual and consistent attendance