Junior HR Officer

Bluespec Holdings; Gauteng; On-site; ZAR 30 000 - 60 000; Full time

Job summary

An established industry player is seeking a skilled HR liaison to facilitate communication between branches and head office. This role involves maintaining employee records, ensuring compliance with Employment Equity requirements, and assisting management with HR-related issues. The ideal candidate will possess strong organizational skills, discretion, and the ability to handle confidential information. Join a dynamic team where your contributions will help shape a positive workplace culture and ensure smooth HR operations across multiple locations.

Qualifications

• Ability to handle confidential information with discretion.
• Strong communication and organizational skills are essential.

Responsibilities

• Act as liaison between branch and head office for HR matters.
• Maintain timekeeping and provide accurate clocking information.
• Assist management with disciplinary issues and ensure compliance.

Skills

Discretion and trustworthiness

Flexibility and adaptability

Good oral and written communication skills

Organizational skills

Ability to be proactive and take initiative

Job description

Responsibilities

1. Act as liaison between branch and head office level. Ensure HR head office is always updated on all HR related matters.
2. Escalate all HR related issues to HR head office in a timely manner.
3. Obtain quality information of new employees and ensure all new employees are loaded on the clocking system.
4. Ensure the timely submission of new starter packs to head office.
5. Maintain timekeeping for all staff and provide payroll/clocking clerks with accurate and timely clocking information.
6. Conduct regular maintenance of probation reviews.
7. Coordinate with head office to prepare notifications for hearings when required.
8. Assist management with disciplinary issues such as warnings, counselling sessions, and grievances, with guidance from head office.
9. Prepare CCMA bundles, organize witnesses, and handle administration for CCMA proceedings.
10. Ensure EE meetings are conducted and files are maintained at each branch.
11. Ensure the branch complies with Employment Equity requirements.
12. Coordinate leave scheduling.
13. Conduct audits on employee files and general information on an ad hoc basis.
14. Obtain sign-off on job profiling for all staff and management in a timely manner.
15. Promote communication and guidance with staff and management to minimize conflict and unrest in the workplace.
16. Secure timely sign-off on all documentation and submit to head office HR promptly.
17. Collect leave forms and sick notes and forward them promptly to payroll/clocking clerks.

Key Skills

• Discretion and trustworthiness, as the role involves handling confidential information.
• Flexibility and adaptability.
• Good oral and written communication skills.
• Organizational skills and the ability to multitask.
• The ability to be proactive and take initiative.