Junior Financial Controller

• Liaise with Site Managers to monitor and ensure costs are contained within budgets (OPEX and CAPEX)
• Review and report on monthly variance report as required by your Manager (Tsebo Billing Index / EY Pass through costs / Tsebo Income statement)
• Ensure compliance with TFS policies and procedures related to financial management controls and expenditure authorisation levels
• Monitor all orders on a daily/weekly basis
• Ensure all requests to purchase are followed by the quotation process
• Match quotations, purchase orders, and invoices on the Onkey system
• Follow up to ensure all suppliers submit invoices timeously with service reports where necessary
• Ensure all purchase costs are properly allocated to the correct divisions/cost centres
• Accurately complete the TFS invoicing template monthly (OPCO report with Manager)
• Adhere to cut-off dates stipulated by TFS and the client. Liaise with EY finance team on payments to suppliers
• Provide Onkey reports monthly or as requested by the TFS team and EY (present PTC to client once per month)
• Assist with the compilation, preparation, and review of monthly variance reports
• Liaise with the Senior Workplace Manager on the compilation of the TFS operating budgets
• Ensure all Finance Admin staff in Regions complete all required duties & processes within set timeframes
• Ensure all subcontractors adhere to the invoicing cut-off dates
• Ensure all invoicing is submitted to TFS head office finance team at the cut-off periods
• Ensure all finance administration is complied with on site and in the EY regional offices
• Liaise with TFS Managers to ensure all contract documentation is maintained and updated
• Ensure supplier payment reconciliations are up to date to avoid suspension of services
• Communicate terms of trade to suppliers to ensure compliance when necessary
• Host Monthly Finance team meetings (CPT & JHB team)
• Obtain statements from suppliers, copy all invoices and statements, and forward originals to TFS finance

Overarching Contractual Delivery

• Ensure all EY financial policies and procedures are complied with.
• Where required, provide data to support EY reporting requirements.
• At all times during this Agreement, act in EY's best financial interest.
• Operate a transparent open book approach to the financial management of the services.
• Expenditure management and approvals.
• Financial audit and controls.
• Assist to record and monitor actual spend against budget expenditure throughout the financial year.
• Assist with all required financial reporting when required.

Customer Focus:

• Work with teams to develop and maintain a customer-focused attitude toward activities concentrating on those that most strongly contribute toward improving customer lifetime value.
• Interact with clients to provide and process information in response to inquiries, concerns, and requests about products and services.
• Conduct client satisfaction surveys to ensure clients are satisfied with the products and services.
• Keep up to date with business developments and strategic objectives within the environment.
• Provide advice on general changes and compliance within the workplace management framework when required.
• Work with processes and procedures in such a way that operational efficiencies and performance are enhanced.
• Attend to and resolve all customer queries timeously or escalate when necessary.
• Follow up and follow through on all escalated queries timeously.
• Manage conflict.

Reporting:

• Prepare monthly reporting within set timeframes for distributing to the relevant parties.

Code of Conduct:

• Undertake such other responsibilities as directed by Management that will drive sustainability.
• Work in a flexible way when the occasion arises so that tasks which are not specifically covered in the job description are undertaken.
• Take responsibility for one's own performance.
• Promote TFS's & EY's image and corporate citizenry through deliberate and coordinated activities.
• Adhere to the TFS's Safety, Health, Environmental, and Quality (SHEQ) Management Systems Policies & Procedures as applicable to this position.
• Ensure TFS ethical values are adhered to.

Required Experience:

Junior IC

Key Skills:

Accounting Software, GAAP, QuickBooks, General Ledger Accounting, Accounting, IFRS, Sage, Regulatory Reporting, Workers' Compensation Law, Budgeting, ERP Systems, Financial Management