Junior Financial Controller

Duties & Responsibilities

Operational Delivery

• Liaise with Site Managers to monitor and ensure costs are contained within budgets (OPEX and CAPEX)
• Review and report on monthly variance report as required by your Manager (Tsebo Billing Index /EY Pass through costs/Tsebo Income statement)
• Ensure compliance with TFS policies and procedures related to financial management, controls and expenditure authorisation levels
• Monitor all orders on a daily/Weekly basis
• Ensure all requests to purchase are followed by the quotation process
• Match quotations, purchase orders and invoices on the onkey system
• Follow up to ensure all suppliers submit invoices timeously with service reports where necessary
• Ensure all purchase costs are properly allocated to the correct divisions/cost centres
• Accurately complete the TFS invoicing template monthly (OPCO report with Manager)
• Adhere to cut off dates stipulated by TFS and the client. Liaise with EY finance team on payments to suppliers
• Provide Onkey reports monthly or as requested by the TFS team and EY (present PTC, to client once per month)
• Assist with the compilation, preparation and review of monthly variance reports
• Liaise with the Senior Workplace Manager on the compilation of the TFS operating budgets
• Ensure all Finance Admin staff in Regions complete all required Duties & processes within set timeframes
• Ensure all sub-contractors adhere to the invoicing cut off dates
• Ensure all invoicing is submitted to TFS head office finance team at the cut off periods
• Ensure all finance administration is complied with on site and in the EY regional offices
• Liaise with TFS Managers to ensure all contract documentation is maintained and updated
• Ensure supplier payment reconciliations are up to date to avoid suspension of services
• Communicate terms of trade to suppliers to ensure compliance when necessary
• Host Monthly Finance team meetings (CPT & JHB team)
• Obtain statements from suppliers, copy all invoices and statements, and forward originals to TFS finance
  
  

• Ensure all EY financial policies and procedures are complied with and:
• Where required provide data to support EY reporting requirements
• At all times during this Agreement act in EY’s best financial interest;
• Operate a transparent “open” book approach to the financial management of the services
• Expenditure management and approvals;
• Financial audit and controls.
• Assist to record and monitor actual spend against budget expenditure throughout the financial year
• Assist with all required financial reporting when required.
  

• Work with teams to develop and maintain a customer-focused attitude toward activities, concentrating on those that most strongly contribute toward improving customer lifetime value.
• Interact with client to provide and process information in response to inquiries, concerns and requests about products and services.
• Conduct client satisfaction surveys to ensure clients are satisfied with the products and services.
• Keep up to date with business developments and strategic objectives within the environment.
• Provide advice on general changes and compliance within the workplace management framework when required.
• Work with processes and procedures in such a way that operational efficiencies and performance are enhanced.
• Attend to and resolve all customer queries timeously or escalate when necessary.
• Follow up and follow through on all escalated queries timeously.
• Manage conflict.
  
  

• Prepare monthly reporting within set timeframes for distributing to the relevant parties.
  
  

• Undertake such other responsibilities as directed by Management that will drive sustainability.
• Work in a flexible way when the occasion arises so that tasks, which are not specifically covered in the job description, are undertaken.
• Take responsibility for one’s own performance.
• Promote TFS’s & EY image and corporate citizenry through deliberate and co-ordinated activities.
• Adhere to the TFS’s Safety, Health, Environmental and Quality (SHEQ) Management System’s Policies & Procedures as applicable to this position.
• Ensure TFS ethical values are adhered to.
  
  

• MS Office Suite
• Good understanding of the utilisation of the Onkey & AX systems.
• Proficiency in English; knowledge of additional languages is a Must
• A customer-oriented and professional attitude
• Outstanding communication skills both oral and written
• Excellent organizational and time-management skills
• Hospitality and customer centric focus.
• Knowledge and understanding of service level agreements
• Excellent report writing skills
• Problem solving and analytical skills
• Financial and business acumen
• Budgets
  
  

• Grade 12 (non-negotiable) plus….
• Bookkeeping/Accounting Certification or equivalent
• Computer literacy on MS Office /Excel and Powerpoint
• Onkey & AX knowledge and advantage
• Minimum 1 - 2 years’ experience in finance in a similar environment at Junior management level