Junior Financial Accountant

Responsibilities include:

1. Preparing accounting entries and reports for dissemination to committee(s).
2. Directing, participating in, and verifying inventory counts for beverages, food, supplies, equipment, furnishings, etc.
3. Maintaining the Fixed Asset Register (adding, scrapping items, ensuring relevance and accuracy) and preparing depreciation schedules for monthly entries.
4. Assisting with transfers between member accounts, monthly invoicing, and handling general queries from members.
5. Preparing insurance claim submissions, gathering necessary documentation, and maintaining records.
6. Overseeing membership billing, collections, annual renewal processes, and related procedures.

Preparation of reconciliations and reports:

1. Preparing and reconciling monthly ledgers including receivables, payables, bank accounts, asset accounts, payroll, and other control accounts.
2. Developing financial forecasts in coordination with committees, departments, and the General Manager, analyzing financial data, monitoring budgets versus actuals, and advising management on variances and corrective actions.

Scrutiny and spot checks:

1. Reviewing all accounting records and monthly financial statements.
2. Performing spot checks in various departments to ensure procedures are followed and addressing discrepancies.
3. Implementing and updating Standard Operating Procedures across areas.
4. Formulating and recommending policies related to accounting, auditing, budgeting, revenue, and cost control.
5. Managing internal audit programs to ensure accurate record-keeping and policy compliance.
6. Auditing member and guest charges, cash sheets, and expenditures to ensure accuracy.
7. Ensuring proper deposit of revenue and funds.
8. Monitoring collection of overdue accounts and advising management on potential issues.
9. Assisting with budget preparation and audit processes, including working with external auditors.

Additional duties include:

1. Assisting with reviewing, signing, and authorizing bank payments and daily cash reconciliations.
2. Performing monthly supplier reconciliations.
3. Assisting with SARS VAT201 submissions.
4. Supporting annual AGM preparations, including attendance registers and voting ballots.
5. Managing system settings on golf and accounting software, resolving related queries, and ensuring system meets current business needs.
6. Handling shares, shareholder, and shareholder certificate matters.

Qualifications and skills:

• Matric and relevant tertiary financial qualification.
• Proven experience in an accounting or financial environment.
• Excellent communication and interpersonal skills.
• Strong analytical and problem-solving skills.
• Proficiency in accounting principles, software, and MS Office.
• Ability to work independently, manage multiple priorities, and maintain high accuracy and attention to detail.