Junior Bookkeeper and Office Administrator

InvisionHR; Cape Town; On-site; ZAR 150,000 - 250,000; Full time

Job summary

An established industry player is seeking a Junior Bookkeeper and Office Administrator to support their accounting functions and office administration. This temporary full-time position will involve day-to-day bookkeeping, payment processing, and financial reporting, ensuring compliance with company policies. The ideal candidate will have a passion for accuracy and financial compliance, with strong organizational skills and the ability to work independently. This is a fantastic opportunity to contribute to a dynamic team while gaining valuable experience in a supportive environment.

Qualifications

• Minimum 2 years' experience in bookkeeping or office administration.
• Strong understanding of accounting principles and reconciliation.

Responsibilities

• Manage day-to-day bookkeeping and payment processing.
• Ensure compliance with accounting policies and confidentiality.
• Assist with monthly closing procedures and finance reports.

Skills

Bookkeeping

Financial Reporting

Organizational Skills

Problem-Solving

Communication

Education

Associate's degree in Accounting

Bachelor's degree in Accounting

Tools

Microsoft Excel

Accounting Software

Microsoft Word

Job description

Junior Bookkeeper and Office Administrator

This role supports the company's accounting functions and office administration.

The position includes day-to-day bookkeeping, payment processing, financial reporting, and general office coordination.

This is a temporary full-time position covering maternity leave.

Location: Stikland, Cape Town

Reports to: Business Owner

Schedule: Monday - Thursdays, 08:00-16:30 & Fridays, 08:00-16:00.

Position Type: Full-time; Maternity Cover

Salary: Market-related and commensurate with experience

Responsibilities:

Bookkeeping:

• Allocate and reconcile all payments made and received.
• Process supplier invoices, match to purchase orders, and issue payments as per SOPs.
• Assist with creating and posting customer invoices, tracking payments, and managing outstanding balances.
• Capture all stock received against Purchase Orders.
• Capture and reconcile day-end files with supplier and customer invoices.
• Process and refund returned orders.
• Receive and bank all cash; verify cash-ups to the bank account.
• Maintain accurate and up-to-date financial records.
• Manage debtors, maintain age analysis, and follow up on collections.
• Assist with monthly closing procedures, finance reports, and account reconciliations.
• Provide necessary documents and support to the third-party accounting firm.
• Assist with ad hoc accounting tasks or financial projects as required.

Compliance & Reporting

• Ensure compliance with company accounting policies and procedures.
• Ensure confidentiality regarding all company financial matters.
• Compile a monthly accounts payable report for month end payments.
• Compile monthly summaries of all card transactions.
• Reporting on any financial discrepancies, problems, etc.

Requirements

Minimum requirements:

• Minimum 2 years' experience in a similar bookkeeping or office administration role.
• Associate's or Bachelor's degree in Accounting, Finance, or related field.
• Strong understanding of basic accounting principles and reconciliation processes.
• Proficient in Microsoft Excel, Word, and accounting software.
• Experience in the catering equipment industry is advantageous.
• Own reliable transport to work.

Competencies:

• Strong organisational and multitasking skills
• Strong leadership abilities with a focus on team management and operational efficiency.
• Effective communication and problem-solving abilities
• Proactive, self-motivated, and able to work independently
• Excellent attention to detail
• Ability to work well in a multi-ethnic and multi-cultural environment
• Trustworthy and committed to maintaining confidentiality of sensitive company and client information at all times.

Our ideal candidate:

• Is passionate about bookkeeping, accuracy, and financial compliance.
• Is proactive and enjoys supporting both finance and operations.
• Is confident working with suppliers, customers, and internal teams.
• Is eager to learn, grow, and contribute to a dynamic team and business.
• Is dedicated to maintaining structure, consistency, and reliability in financial and administrative processes.