Junior Bookkeeper and Office Administrator

Junior Bookkeeper and Office Administrator

This role supports the company's accounting functions and office administration.

The position includes day-to-day bookkeeping, payment processing, financial reporting, and general office coordination.

This is a temporary full-time position covering maternity leave.

Location: Stikland, Cape Town

Reports to: Business Owner

Schedule: Monday - Thursdays, 08:00-16:30 & Fridays, 08:00-16:00.

Position Type: Full-time; Maternity Cover

Salary: Market-related and commensurate with experience

Responsibilities:

Bookkeeping:

• Allocate and reconcile all payments made and received.
• Process supplier invoices, match to purchase orders, and issue payments as per SOPs.
• Assist with creating and posting customer invoices, tracking payments, and managing outstanding balances.
• Capture all stock received against Purchase Orders.
• Capture and reconcile day-end files with supplier and customer invoices.
• Process and refund returned orders.
• Receive and bank all cash; verify cash-ups to the bank account.
• Maintain accurate and up-to-date financial records.
• Manage debtors, maintain age analysis, and follow up on collections.
• Assist with monthly closing procedures, finance reports, and account reconciliations.
• Provide necessary documents and support to the third-party accounting firm.
• Assist with ad hoc accounting tasks or financial projects as required.

• Ensure compliance with company accounting policies and procedures.
• Ensure confidentiality regarding all company financial matters.
• Compile a monthly accounts payable report for month end payments.
• Compile monthly summaries of all card transactions.
• Reporting on any financial discrepancies, problems, etc.

• Minimum 2 years' experience in a similar bookkeeping or office administration role.
• Associate's or Bachelor's degree in Accounting, Finance, or related field.
• Strong understanding of basic accounting principles and reconciliation processes.
• Proficient in Microsoft Excel, Word, and accounting software.
• Experience in the catering equipment industry is advantageous.
• Own reliable transport to work.

• Strong organisational and multitasking skills
• Strong leadership abilities with a focus on team management and operational efficiency.
• Effective communication and problem-solving abilities
• Proactive, self-motivated, and able to work independently
• Excellent attention to detail
• Ability to work well in a multi-ethnic and multi-cultural environment
• Trustworthy and committed to maintaining confidentiality of sensitive company and client information at all times.

• Is passionate about bookkeeping, accuracy, and financial compliance.
• Is proactive and enjoys supporting both finance and operations.
• Is confident working with suppliers, customers, and internal teams.
• Is eager to learn, grow, and contribute to a dynamic team and business.
• Is dedicated to maintaining structure, consistency, and reliability in financial and administrative processes.