Junior Admin Assistant - Durbanville

Guardian Recruiting; Cape Town; On-site; ZAR 120,000 - 180,000; Full time

Job summary

A recruitment agency in Cape Town is seeking a Junior Administrator to assist with various office administration tasks, including reception, finance, and training. The ideal candidate will have a diploma in Office Administration or equivalent, accompanied by 1-3 years of relevant experience. Proficiency in Excel and excellent communication skills in both English and Afrikaans are essential. This role is designed for a detail-oriented team player with strong mathematical skills.

Qualifications

• 1-3 years experience in a similar role.
• Valid driver's license and own vehicle.
• Home internet access (preferably fibre).
• Team player with a strong work ethic.

Responsibilities

• Handle employee enquiries and reception duties.
• Maintain door logs and update parking allocations.
• Manage petty cash and office supplies procurement.
• Arrange OHS training and manage Travel Desk.
• Coordinate year-end functions and events.
• Oversee office and equipment maintenance.

Skills

Proficiency in Excel

Attention to detail

Excellent communication skills in English and Afrikaans

Strong mathematical skills

Analytical skills

Education

Diploma in Office Administration or equivalent

Grade 12 with Pure Maths

Tools

Office 365

Job description

SUMMARY :

Our client is seeking a Junior Administrator to assist with office administration and coordination. The ideal candidate will have completed Pure Maths in Matric.

POSITION DETAILS :

• Reception: Handling employee enquiries, receiving guests, signing for parcels, answering and forwarding calls.
• Registers & Maintenance: Maintain & update door logs, tag management, parking allocations, and general admin tasks.
• Finance & Procurement: Petty cash management, office supplies procurement, shopping for supplies.
• Training & Travel: Arrange OHS training, manage the Travel Desk (international and domestic), including flights, accommodation, car rental, and allowances. Log tickets on the intranet and prepare weekly travel reports.
• Special Projects & Events: Manage special requests from management, coordinate year-end functions and events.
• Maintenance & HR: Oversee office and equipment maintenance, maintain HR registers, track time and attendance, leave, sick leave, and collective agreements. Prepare weekly leave summaries and billing cycle reports.
• Induction & Policies: Facilitate new employee induction and orientation. Maintain policies related to leave, parking, door logs, and travel.

Minimum Requirements :

• Diploma in Office Administration or equivalent; Grade 12 with Pure Maths.
• 1-3 years experience in a similar role.
• Understanding of company admin systems, proficiency in Excel & Office 365.
• Valid driver’s license and own vehicle.
• Home internet access (preferably fibre).
• Strong mathematical skills, attention to detail, and administratively strong.
• Excellent communication skills in English and Afrikaans.
• Team player with a strong work ethic, numerical orientation, and analytical skills.
• Ability to perform under pressure, proactive, curious, with emotional intelligence and learning agility.

Note : By applying, you agree that Guardian Recruiting may use your application for recruitment purposes and share it with relevant stakeholders. Only shortlisted candidates will be contacted. If you do not hear within two weeks, consider your application unsuccessful. Job postings comply with our client’s BEE requirements; only send certificates when requested.