Junior Accounts Payable Clerk (Creditors) - (Contract - 6 Months)

Synergy Jobs (Pty) Ltd; Durban; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company is seeking a Creditors Clerk to manage its creditors’ functions. The successful candidate will process invoices, perform reconciliations, and ensure compliance with financial policies in a dynamic environment. Ideal applicants will have sound accounting knowledge, attention to detail, and effective organizational skills.

Qualifications

• Minimum matric required; tertiary education in bookkeeping or finance is advantageous.
• Sound accounting knowledge is essential.
• Attention to detail and integrity are crucial.

Responsibilities

• Responsible for full creditors’ function, including processing invoices and reconciliations.
• Perform supplier reconciliation for payments and manage queries.
• Assist with external audit preparation and ensure compliance.

Skills

Sound accounting knowledge

Attention to detail

Excellent organisational skills

Communication

Adaptability

Education

Minimum matric

Tertiary education in Bookkeeping or Finance

Tools

Microsoft Dynamics

Job description

The Creditors Clerk will be responsible for the full creditors’ function of the organization

and ensure that all creditors are paid accurately and timeously. The position requires

the processing and reconciliations against suppliers’ statements, capturing invoices

onto Microsoft Dynamics, dealing with queries, ensuring compliance with National Ship

Chandlers' financial policies and procedures, and assisting with audits and financial reports.

Our ideal candidate has a minimum matric, and a tertiary education in Bookkeeping or Finance will be advantageous.

Tasks and Responsibilities :

Accounts Payable :

• Perform supplier reconciliation of vendor accounts for payment.
• Raising purchase orders for inventory-related service providers (items, stock-keeping units)
• Request invoices / credit notes from both internal staff and vendors.
• Ensure invoices are matched against the purchase orders and goods received notes with reference to quantities, quality, description, and price.
• Confirm the validity of the tax invoices / credit notes and ensure that they have been duly approved.
• Ensure invoices are accurately captured on Microsoft Dynamics daily.
• Capturing the tax invoices / credit notes against the correct purchase order.
• Capturing the tax invoices / credit notes using the correct general ledger allocation codes.
• Ensure that the correct VAT is applied to invoices and captured to Microsoft Dynamics.
• Capturing the tax invoices / credit notes against the correct vendor account
• Reconciliation and payment of trade vendors.
• Following up on all queries and keeping the accounts up to date.
• Forward remittance advice to suppliers after completion of the payment run.

Reconciliation of historical entries on Microsoft Dynamics :

• Ability to identify errors.
• Investigating reconciling items and driving resolution with the Financial Manager and Financial Accountant.
• Reconciling unmatched payments to uncaptured invoices and credit notes
• General ledger reconciliations
• Analytical evaluation of vendor accounts against payments made.

General :

• Assist with external audit preparation.
• Ad-hock requests as per management
• Comply with the requirements of the quality management system.

Requirements and skills :

• Sound accounting knowledge.
• Confidentiality
• Thoroughness
• Pays attention to detail, displays a high level of integrity, and is deadline-driven
• Excellent organisational and planning skills with the ability to prioritize time and work effectively.
• Can communicate within the team and contribute to the overall success of the team.
• Adaptable as this is a constantly changing environment.