Judge’s Secretary

Office of the Chief Justice South Africa; Cape Town; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A governmental judicial office in Cape Town is seeking a Judge’s Secretary to provide legal secretarial and administrative support to the Judge. Candidates should have Grade 12 and at least two years of secretarial experience, preferably in a legal environment. The position involves managing correspondence, arranging meetings, and preparing reports. A valid driver’s license is advantageous. Applications close on August 15, 2025.

Qualifications

• Minimum two years of secretarial experience required.
• Experience in a legal/court environment is advantageous.
• Valid driver's license preferred.

Responsibilities

• Provide legal secretarial and administrative duties to the Judge.
• Manage and type correspondence, judgments, and orders.
• Arrange and diarize appointments and make travel arrangements.

Skills

Secretarial experience

Typing skills

Legal knowledge

Education

Grade 12

LLB Degree or 20 modules towards LLB

Job description

Job Title: Judge’s Secretary

Location: Western Cape, Cape Town

Deadline: August 15, 2025

Requirements:

• Grade 12 with a minimum of two (2) years of secretarial experience. Experience in a legal/court environment will be an advantage.
• An LLB Degree, Bachelor of Law Degree, or a minimum of 20 modules completed towards an LLB, BA, or Bachelor of Law Degree will be an advantage.
• A valid driver’s license will be advantageous.
• Shortlisted candidates will be required to pass a typing test.

Duties:

• Provide general legal secretarial and administrative duties to the Judge, including typing or formatting draft memorandums, directions, opinions, and letters.
• Manage and type correspondence, judgments, and orders for the Judge, including Dictaphone typing.
• Arrange and diarize appointments, meetings, official visits, and make travel and accommodation arrangements.
• Store, safeguard, and update case files with relevant documents and postponements/orders.
• Update exhibit and witness lists in criminal matters.
• Perform digital recordings of court proceedings for urgent cases and ensure the integrity of recordings.
• Accompany the Judge to court, record times, and compile court statistics daily.
• Manage the Judge’s vehicle, including logbook and servicing.
• Prepare reports, expense statements, legal hours, and case management documents.
• Arrange refreshments and attend to visitors’ needs.
• Manage the Judge’s library and update publications.
• Assist with case-related requests and administrative management tasks.