Join the Unbottleneck Talent Community – Executive Assistants

Unbottleneck™; Cape Town; Hybrid; ZAR 1,040,000 - 1,388,000; Full time

Job summary

A remote staffing platform is seeking a skilled Executive Assistant to provide high-level support to C-level executives. This fully remote role requires managing calendars, coordinating communications, and ensuring efficient operations. Ideal candidates should have 3+ years of relevant experience, excellent organizational skills, and the ability to thrive in a fast-paced environment.

Qualifications

• 3+ years of experience supporting C-level executives or senior leadership.
• Meticulous attention to detail and strong multitasking skills.
• Excellent written and verbal communication abilities.

Responsibilities

• Provide high-level administrative support to senior executives.
• Draft and manage internal and external communications.
• Manage cross-functional meetings and logistics.

Skills

C-level executive support

Organizational skills

Communication skills

Discretion and professionalism

Tech-savvy

Tools

Productivity tools

Scheduling systems

Virtual collaboration platforms

Job description

Unbottleneck is a Remote Staffing as a Service (RSaaS) platform specializing in connecting clients to a thoroughly vetted global network of highly skilled professionals who are hand-picked for their valuable industry-relevant experience.

We’re always on the lookout for world-class Executive Assistants, and in our fully remote roles, you'll be a trusted right-hand to executives, managing calendars, coordinating across departments, handling sensitive communications, and keeping operations running efficiently. This is an ideal position for someone who thrives in a fast-paced environment, communicates with clarity, and has a keen eye for detail.

Key Responsibilities:

• Provide high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
• Draft and manage internal and external communications, including emails, contracts, NDAs, and other official documentation.
• Coordinate cross-functional meetings, manage logistics, and ensure timely follow-ups across multiple time zones.
• Organize and maintain records, databases, and filing systems, ensuring information is up to date and confidential data is handled securely.
• Monitor task progress and manage executive workflows, escalating issues where necessary.
• Liaise with internal teams and external stakeholders, including clients and vendors, on behalf of executives.
• Anticipate the needs of leadership and proactively solve problems before they arise.

What We’re Looking For:

• 3+ years of experience supporting C-level executives or senior leadership.
• Strong organizational and multitasking skills with meticulous attention to detail.
• Excellent written and verbal communication abilities.
• High level of discretion and professionalism in handling confidential information.
• Tech-savvy with proficiency in productivity tools, scheduling systems, and virtual collaboration platforms.
• Proactive, resourceful, and adaptable to shifting priorities.
• Previous experience working with a US client is a plus, but not essential.

Other Requirements:

• Excellent WIFI (minimum 50 -100Mbps speed)
• Own Laptop or desktop computer
• External Monitor
• Sufficient backup power supply for power outages
• Good quality headset with a built-in microphone
• Working hours are Monday to Friday (US Time Zones)