Job Title : Executive Assistant - Project Manager

ManpowerGroup; Johannesburg; On-site; ZAR 150,000 - 250,000; Full time

Job summary

A leading company in Johannesburg is seeking an administrative assistant. This role involves managing office administration and supporting event coordination efforts. Candidates should have strong organizational skills, be tech-savvy, and willing to travel to event locations as needed.

Qualifications

• Previous experience in administration, preferably with event coordination.
• Tech-savvy, confident using spreadsheets and invoicing systems.
• Able to work independently and take initiative.

Responsibilities

• Handle general office administration and diary management.
• Calculate weekly staff wages and liaise with accountants.
• Support event planning and onsite coordination.

Skills

Organisational skills

Time-management

Written communication

Verbal communication

Problem-solving

Job description

• Handle general office administration, including diary management, answering phones, and acting as front-of-house when needed
• Generate invoices, send statements, follow up on payments, and liaise with accountants for monthly reporting
• Calculate weekly staff wages and submit to accountants
• Maintain and track office expenses, policies, and administrative systems
• Support the Managing Director with scheduling and operational tasks
• Source quotes and suppliers for upcoming events and assist in budgeting and logistics
• Draft quotations and manage event costings where required
• Coordinate daily logistics for event staff and crew
• Support in pre-event planning, on-site coordination, and post-event communication (thank-you emails, feedback collection, reporting)
• Ensure all event-related data and documentation is securely stored and easily accessible
• Willingness to travel to events and be on-site when necessary

Minimum Requirements :

• Previous experience in administration (event coordination experience advantageous)
• Strong organisational and time-management skills
• Excellent written and verbal communication abilities
• Tech-savvy and confident using spreadsheets, email, and invoicing systems
• Able to work independently and take initiative
• A natural problem-solver with a customer-first attitude
• Own transport is essential
• Must be willing to travel and stay overnight for events when required

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