IT Project Administrator

Boardroom Appointments; Centurion; On-site; ZAR 360,000 - 540,000; Full time

Job summary

Boardroom Appointments is seeking a Project Administrator to support the project team across governance, budgeting and scheduling in a delivery environment.

You will maintain project data, monitor risks, and ensure timely invoicing and cost reporting within IT project contexts. Strong MS Office 365 and MS Project skills are essential.

Qualifications

• Diploma required in Project Management or IT.
• CAPM, PRINCE2 Foundation or AGILE Foundation certifications preferred.
• 2-3 years in a project administration environment.
• Experience in an IT project environment is advantageous.
• Proficient in Microsoft 365 (Office) tools.
• Working knowledge of MS Project and Planner, plus flowcharts, technical docs and schedules.
• Knowledge of project management software in practice.
• Experience with structured methodologies and governance principles.
• Business and financial acumen relevant to project governance.

Responsibilities

• Provide project administration support to the project team.
• Maintain and update projects on project management platforms.
• Escalate risks and issues not resolved in time to stakeholders.
• Communicate actions and track dependencies; provide daily feedback to the team.
• Coordinate quality controls to ensure deliverables meet requirements.
• Update project documentation on PM platforms.
• Ensure billable change requests and project items are billed timely.
• Assist in obtaining quotes and paying invoices within budget.
• Monitor vendor timesheets; escalate overruns to the Project Manager.
• Update and support monthly cost and projection reporting.
• Track expenses and help forecast future project costs.
• Obtain approvals on project docs per DOA; assist with change requests.
• Follow PMO guidelines and assist project execution per governance.

Skills

2-3 years experience

Governance adherence

Business & Financial acumen

Predetermined structures/methodologies

Education

Diploma in Project Management or IT

CAPM / PRINCE2 Foundation / AGILE Foundation

Tools

Microsoft Office 365

MS Project & Planner

Project management software

Job description

• Diploma in Project Management or Information Technology
• CAPM and/or PRINCE 2 Foundation and or AGILE Foundation required
• 2 - 3 years experience in a project administration environment.
• Experience in an IT project environment will be an advantage.
• Excellent knowledge of Microsoft Office 365
• MS Project and Planner Apps working knowledge working experience with flowcharts, technical documentation and schedules
• Knowledge of project management software
• Experience working within predetermined structures and methodologies
• Practical experience to follow, apply and drive project governance principles
• Business and Financial Acumen

Responsibilities:

• Provide project administration support to the project team.
• Project maintenance and updates on project management platforms.
• Ensure that risks and issues not resolved within the stipulated timeframe are escalated to the relevant stakeholders.
• Communicate and follow up on actions and the impact of dependencies and give daily feedback to Project team in the agreed forum and format
• Coordinate quality controls to ensure deliverables meet requirements.
• Interpret and update project documentation on the Project Management platforms.
• Ensure all billable change requests and project items are billed timeously (where applicable).
• Assist in obtaining approved quotations and payment of invoices within the project budget.
• Monitor vendor time sheets and proactively escalated any potential overruns to the Project Manager Update and support the Project Manager with the project budget and execute monthly cost and projection reporting.
• Track expenses and assist the Project Manager to predict future project costs.
• Obtain approvals on project documentation according to the project Delegation of Authority. Assist with the process of all change requests and related project documentation before closure.
• Follow the necessary PMO guidelines with regard to documentation and assist with the execution of the project in accordance with the methodology, governance, and standards.