IT Administrative Clerk

Pedros; Durban; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company in Durban seeks an IT Administrative Clerk to support the IT Department. This role involves account reconciliations, procurement management, and asset tracking. The ideal candidate will have a strong administrative background in IT procurement and be highly organized.

Qualifications

• 2–4 years in an administrative or bookkeeping role, preferably in IT.
• Solid understanding of procurement and financial processes.

Responsibilities

• Reconcile supplier accounts and prepare payment documentation.
• Source pricing and process Purchase Orders.
• Maintain IT asset register and coordinate equipment retrieval.

Skills

Account reconciliations

Procurement processes

Organizational skills

Multitasking

Microsoft Excel

Education

Matric/Grade 12

Diploma/Certificate in Bookkeeping, Finance, or Admin

Job description

Job Description

The IT Administrative Clerk provides essential support to the IT Department through accurate account reconciliations, procurement management, and IT asset tracking. This role is crucial to ensuring monthly financial processes are completed for approval and payment, maintaining supplier relationships, and keeping administrative systems organized and current. The ideal candidate is detail-oriented, organized, and capable of multitasking within a fast-paced IT and retail environment.

Key Responsibilities Include

Account and Financial Administration

• Reconcile supplier accounts and statements on a monthly basis.
• Prepare payment packs and month-end documentation for sign-off.
• Liaise with Finance to ensure accuracy and timeliness of payment schedules.
• Follow up on outstanding invoices, credits, and supplier queries.
  
  

Procurement and Purchase Orders

• Source pricing for IT equipment and services.
• Create and process Purchase Orders (POs) in line with company procedures.
• Obtain and record approvals for all purchases.
• Place and track IT orders with vendors.
  
  

Asset and Inventory Management

• Maintain IT asset register including allocation, movement, and disposal.
• Track delivery and handover of all equipment across the organization.
• Coordinate equipment retrieval and reallocation.
• Assist with asset audits and reporting.
  
  

Administrative Support

• Maintain filing systems for procurement, invoicing, and assets.
• Support the IT team with logistical planning (e.g., dispatching equipment).
• Manage vendor contact lists, pricing records, and SLA documentation.
  
  

Requirements

• Matric/ Grade 12 (required)
• Diploma or Certificate in Bookkeeping, Finance, or Admin preferred.
• 2–4 years in an administrative or bookkeeping role, preferably in an IT or procurement environment.
• Solid understanding of account reconciliations and procurement processes.
• Competent in Microsoft Excel and financial admin tools.
  
  

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