Invoicing / Debtors Clerk

Cletech Recruitment; Johannesburg; On-site; ZAR 150,000 - 250,000; Full time

Job summary

A leading recruitment firm is seeking an experienced Invoicing / Debtors Clerk to manage invoicing, debtors, and collections. The ideal candidate will demonstrate exceptional communication and Excel skills, with an emphasis on accuracy in a fast-paced finance team. This role involves preparing invoices, managing outstanding accounts, and supporting the team efficiently under pressure.

Qualifications

• Strong proficiency in Excel, including creating spreadsheets and data analysis.
• Excellent verbal and written communication skills.
• Experience with accounting software essential.
• Detail-oriented and able to work under pressure.

Responsibilities

• Prepare and issue accurate invoices to clients.
• Monitor outstanding accounts and follow up on payments.
• Maintain accurate records of all invoicing transactions.
• Assist with account reconciliations and identify discrepancies.

Skills

Communication Skills

Excel Skills

Attention to Detail

Problem-Solving

Teamwork

Tools

Sage

QuickBooks

Job description

We are seeking an experienced Invoicing / Debtors Clerk to join our team. The ideal candidate will have excellent communication skills, strong Excel proficiency, and a keen eye for accuracy. This role involves managing invoicing, debtors, and collections, and requires the ability to work under pressure and collaborate effectively with the finance team. If you are detail-oriented, proactive, and eager to contribute to a dynamic team, we would love to hear from you.

Key Responsibilities :

• Invoicing : Prepare and issue accurate invoices to clients in a timely manner.
• Debtors Management : Monitor outstanding accounts and follow up with customers regarding overdue payments.
• Customer Communication : Use excellent communication skills to speak with customers regarding invoicing issues or payment reminders.
• Data Entry & Reporting : Maintain accurate records of all invoicing transactions and provide regular updates to the finance team.
• Account Reconciliation : Assist with account reconciliations and identify discrepancies.
• Excel Skills : Utilize Excel for data management, generating reports, and tracking outstanding invoices.
• Team Support : Work collaboratively with the finance team, assisting with tasks outside invoicing when needed.
• Work Under Pressure : Handle tasks efficiently in a fast-paced environment, ensuring deadlines are met.

Key Skills & Qualifications :

• Communication Skills : Excellent verbal and written communication skills, with the confidence to handle customer calls professionally.
• Excel Skills : Strong proficiency in Excel, including creating spreadsheets, formulas, and data analysis.
• Attention to Detail : Accuracy in invoicing and account management is critical.
• Problem-Solving : Strong analytical skills to identify and resolve any discrepancies in invoicing or payments.
• Accounting Software Experience : Previous experience working with accounting software (e.g., Sage, QuickBooks, etc.) is essential.
• Teamwork : Ability to collaborate and support the finance team in meeting department goals.
• Pressure Management : Ability to work efficiently and maintain accuracy under pressure.