Invoicing and Financial Clerk (Finance)

AtripleA Recruitment & Temps; Gauteng; On-site; ZAR 20,000 - 40,000; Full time

Job summary

An established industry player is seeking a detail-oriented Invoicing Administrator to manage quotations and invoices efficiently. In this role, you'll verify and process invoices, liaise with partners for any discrepancies, and ensure all documentation is accurately filed. Your strong attention to detail and organizational skills will be crucial as you handle multiple tasks under pressure. This is an excellent opportunity to contribute to a dynamic team while honing your financial administration skills in a supportive environment.

Qualifications

• Minimum of 3 years’ relevant experience in invoicing or similar role.
• Basic financial/accounting experience is essential.

Responsibilities

• Verify quotations and process invoices accurately.
• Liaise with partners regarding queries and discrepancies.

Skills

Invoicing

Communication Skills

Time Management

Attention to Detail

Analytical Skills

Education

Matric

Tools

Pastel Accounting Software

Excel

Job description

• Verify quotations received by Partners according to a pricelist
• Add the quotation to the relevant Excel Spreadsheet
• Submit the quotation to the Finance Manager for approval and sign off
• Once approved by Finance Manager prepare approved company quotation
• Send an email to Partner to request an invoice for the relevant PO
• Prepare project sheet and send to Administration Clerk to issue a PO number
• Once partner invoice is received, verify that the pricing is correct and update on the relevant database
• Capture GRV for the Partner on accounting system (Pastel)
• Ensure that Partner details are correct by referring to the relevant Purchase Order
• Prepare / process invoice for Partner
• Prepare documents accurately for filing and posting purposes and submit to the Financial Administrator
• Update final project sheet and send to Creditors Clerk
• Update invoice details on Company database, portal, and relevant spreadsheet
• Scan and email invoices to Financial Administration to send to Partner
• Liaise with Partner in terms of queries / discrepancies as and when required
• Should it be required on month end – follow up on outstanding invoices with Partner
• Any relevant administrative duties as and when required

Requirements

• Matric Essential
• Minimum of 3 years’ relevant experience in invoicing and / or similar role
• Basic financial / accounting experience
• Good verbal and written communication skills
• Ability to multi-task and work under pressure
• Organised, Good time management skills
• Honest and reliable
• Punctual, Accurate and Strong attention to detail
• Analytical
• Strong interpersonal skills (with customers, suppliers, and team members