Invoice Clerk Data Capturer FMCG - Greenbushes PE

Personnel Network; Gqeberha; On-site; ZAR 25 000 - 45 000; Full time

Job summary

An established industry player in the Fresh Produce sector seeks a dedicated invoice clerk/data capturer to manage day-to-day accounting systems. This role offers a unique opportunity for personal development and exposure to the FMCG environment. You will be responsible for processing invoices, ensuring accuracy, and maintaining databases while collaborating with various departments. If you thrive in a fast-paced setting and possess strong problem-solving and communication skills, this position is perfect for you. Join a dynamic team and contribute to the growth of a thriving business.

Qualifications

• 5+ years experience in retail, distribution, or warehousing, preferably in fresh produce.
• Strong knowledge of food safety standards and inventory management systems.

Responsibilities

• Process accounting documents and ensure accuracy in data entry.
• Communicate with vendors and manage client requests and queries.

Skills

Team player skills

Problem-solving abilities

Organizational abilities

Analytical abilities

Communication skills

Interpersonal skills

Education

5 years experience in retail/distribution

Knowledge of fresh produce industry

Bilingual (English and Afrikaans)

Tools

Pastel Evolution

Job description

Full Job Description

Our client within the Fresh Produce industry requires a hands-on invoice clerk/ data capturer. Our client views organizational roles as opportunities for personal development. As their business grows, so will the scope of your role and the chance to gain exposure operating within the FMCG environment upon being successful.

The person is responsible for overseeing the day-to-day accounting systems of the facility, ensuring accuracy as the utmost importance. This role involves processing of accounting documents throughout numerous businesses, while reporting to the Financial Controller. You need to be energetic and hardworking.

Salary: Market related

KEY RESPONSIBILITIES:

1. Take orders on WhatsApp, email, and telephone
2. Call customers for out-of-stock items/delays in deliveries
3. Create, send, and follow up on invoices
4. Verify and reconcile invoices
5. Ensure accurate data entry
6. Communicate with vendors and internal departments
7. Manage client requests and queries
8. Maintain databases
9. Collect supplier statements
10. Assist with reconciling supplier statements

WHO WE ARE LOOKING FOR:

Experience:

• Minimum of 5 years of experience in retail, distribution, production, or warehousing environment, preferably within the agricultural or retail fresh produce industry.
• General knowledge of the fresh produce industry and fresh products that are supplied.
• Exposure to fresh produce warehousing will be beneficial.
• Must have strong retail experience covering FMCG.
• Knowledge of food safety standards, and inventory management systems.
• Knowledge of product packaging (quality and ordering).
• Strong knowledge of fresh produce varieties, quality standards, and market dynamics.
• Track record for excellent customer service.
• Computer literate with experience in using Pastel Evolution (non-negotiable).
• Bilingual (English and Afrikaans).

Skills:

• Strong team player skills.
• Excellent problem-solving, organizational, and analytical abilities.
• Understanding of health, safety, and quality control regulations, particularly in the food industry.
• Strong communication and interpersonal skills for effective collaboration with team members and clients.
• Comfortable in a high-pressure environment.

Working Conditions:

Flexibility to work extended hours during peak seasons, emergencies, or project deadlines.