Investigations : Administration Officer

Independent Regulatory Board for Auditors; Johannesburg; On-site; ZAR 250,000 - 350,000; Full time

Job summary

The Independent Regulatory Board for Auditors seeks an Investigations: Administration Officer in Johannesburg. This role includes managing administrative tasks for the Investigations Department, supporting committee meetings, and preparing statistical reports. A minimum of five years in business administration is required, with proficiency in MS Office advantageous.

Qualifications

• Five years post-qualification working experience in senior business administration role.
• Experience in a legal and/or accounting environment advantageous.

Responsibilities

• Maintaining and updating electronic case files.
• Compiling and organising agenda pack documentation for committee meetings.
• Input data, analyse data, and prepare statistical reports.

Skills

Proficiency in MS Office

Job description

Job title : Investigations : Administration Officer

Job Location : Gauteng, Johannesburg Deadline : August 04, 2025 Quick Recommended Links

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KEY PERFORMANCE AREAS

Administrative Support to Investigations Department

• Maintaining and updating electronic case files, ensuring all documentation is accurately recorded, organised, and easily accessible.
• Finalising and archiving completed investigation matters in accordance with departmental procedures, ensuring proper documentation and secure storage.
• Communicating timely and professional updates to respondents and complainants regarding the progress and outcomes of investigation matters.
• Organising and filing all incoming and outgoing correspondence related to investigation matters, maintaining a clear and traceable record system.

Administrative Processes for Committee Meetings

• Preparing and verifying matter files in advance of committee meetings, ensuring all required documentation is complete, accurate, and accessible.
• Compiling and organising agenda pack documentation for committee meetings, ensuring all relevant documents are included and properly formatted.
• Attendance of committee meetings to accurately record recommendations and decisions.
• Preparation and distribution of correspondence pertaining to recommendations and decisions after committee meetings.
• Follow-up on proposed admission of guilt responses and pleas from respondents.
• Collation of matter files to be submitted to the Legal Department.
• Preparation and distribution of imposition of sentence, raising of debtors, follow-up of outstanding debtors, handover of non-paying debtors, and tracking / follow-up of committee decisions (e.g., non-monetary sanctions).

Collation of Information for Auditors

• Collation of information for internal and external auditors.
• Handover of information and ensuring that information is received back.

Data Analysis and Reporting

• Input data, analyse data, and prepare statistical reports and reconciliations on investigation matters.

Ad-hoc Assignments

• Supporting various tasks as required.

Qualifications and Previous work experience

• Five years post-qualification working experience in senior business administration role.
• Proficiency in MS Office.
• Working experience in a legal and / or accounting environment would be advantageous.

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