Internal Sales Coordinator

Lucy Group Ltd; Johannesburg; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Lucy Group Ltd., Johannesburg, seeks an Internal Sales Coordinator to streamline quotations and orders within a tender-driven environment. You will support the Tendering Manager and Sales team, ensuring timely, accurate documentation and follow-ups across multiple tenders and customer orders.

The role emphasizes coordination with Procurement, Operations and Finance, delivering clear communication, and robust record-keeping. Strong admin skills and familiarity with ERP/CRM systems are essential.

Qualifications

• Diploma/degree in Business Admin, Sales or related field.
• Knowledge of tendering, sales administration and order management.
• 1–3 years in sales administration, tendering, contracts or customer support.
• Experience in technical, engineering or project-based electrical sales is advantageous.

Responsibilities

• Prepare quotations and tender documentation to support Tendering Manager and Sales team, ensuring accuracy and compliance.
• Follow up on quotations and tenders with customers and managers, tracking status and feedback.
• Maintain accurate records of quotations, tenders and sales orders.
• Prepare and process sales orders in line with contract requirements and approved quotations.
• Coordinate with Procurement, Operations and Logistics to align orders, delivery requirements and lead times.
• Keep team informed of order status and timelines with clear communication.
• Provide weekly and monthly reporting on quotation status, sales orders and activity.
• Support S&OP inputs and sales forecasting information.
• Maintain customer data, pricing records and documentation in ERP/CRM systems.
• Support general sales and tender administration, including filing, document management and audit readiness.
• Assist with cross-functional activities such as stock takes, audits and business improvement initiatives.

Skills

Administrative skills

Attention to detail

Documentation accuracy

Communication

Stakeholder coordination

Commercial awareness

Financial awareness

MS Office

ERP/CRM experience

Multitasking

Education

Business Administration / Sales / Electrical Engineering

Tools

Microsoft Office

ERP/CRM systems

Job description

Job Purpose

The Internal Sales Coordinator is responsible for providing structured sales administration, quotation, and order coordination support to the tendering and sales functions. The role ensures quotations, sales orders, and related customer documentation are prepared accurately, followed up timeously, and administered in line with approved commercial processes and governance requirements. The role supports effective tender execution, order processing, customer communication, and sales reporting, enabling smooth coordination between customers, Sales, Tendering, Operations, Procurement, and Finance.

The Internal Sales Coordinator is responsible for providing structured sales administration, quotation, and order coordination support to the tendering and sales functions. The role ensures quotations, sales orders, and related customer documentation are prepared accurately, followed up timeously, and administered in line with approved commercial processes and governance requirements. The role supports effective tender execution, order processing, customer communication, and sales reporting, enabling smooth coordination between customers, Sales, Tendering, Operations, Procurement, and Finance.

Job Context

The Internal Sales Coordinator operates within a tender-driven, engineered-solutions sales environment and provides internal coordination and administrative support rather than external sales ownership. The role works closely with the Tendering Manager, Regional Sales Managers, Area Sales Managers, and Operations teams to ensure customer requirements are translated into accurate quotations and sales orders.

The role has a short-term operational focus, requiring strong attention to detail, responsiveness to deadlines, and disciplined administration across multiple concurrent tenders, quotations, and customer orders.

Job Dimensions

Number of Staff Supervised

• Direct Reports: 0
• Total Employees: 0

Financial Dimensions

Influence on order intake quality and customer satisfaction through accuracy and timeliness of quotations and sales orders. Payment & other authorisations as per approved Delegation of Authority.

Key Accountabilities

• Prepare customer quotations and tender documentation in support of the Tendering Manager and Sales team, ensuring accuracy, completeness, and compliance with internal standards.
• Follow up on quotations and tenders with customers directly or through Regional and Area Sales Managers, tracking status and feedback.
• Maintain accurate records of quotations, tenders, and sales orders, ensuring documentation is complete and controlled.
• Prepare and process sales orders in line with contract requirements and approved quotations.
• Liaise with Procurement, Operations, and Logistics to coordinate order placement, delivery requirements, and lead times.
• Keep team informed of order status, readiness, and delivery timelines, ensuring clear and professional communication.
• Provide weekly and monthly reporting on quotation status, sales orders, and sales activity.
• Support preparation of S&OP inputs and sales forecasting information.
• Maintain customer data, pricing records, and documentation within approved ERP and CRM systems.
• Support general sales and tender administration, including filing, document management, and audit readiness.
• Assist with cross-functional support activities when required, including stock takes, audits, and business improvement initiatives.

Qualifications, Experience & Skills

Minimum Qualifications and Knowledge

• Diploma or degree in Business Administration, Sales, Electrical Engineering, or a related discipline.
• Basic understanding of tendering, sales administration, and order management processes.

Minimum Experience

• 1-3 years' experience in a sales administration, tendering, contracts, or customer support role.
• Experience working in a technical, engineering, or project-based electrical sales environment is advantageous.

Job Specific Skills

• Strong administrative and organisational skills.
• Attention to detail and accuracy in documentation.
• Good communication and stakeholder coordination skills.
• Basic commercial and financial awareness.
• Proficiency in Microsoft Office applications; experience with ERP/CRM systems preferred.
• Ability to manage multiple tasks and deadlines concurrently.

Behavioural Competencies

• Reliable, structured, and detail-oriented working style.
• Proactive and service-focused approach.
• Ability to work under pressure and manage competing priorities.
• Collaborative team player with a positive attitude.
• Clear and professional communicator.