Interior Designer

Jsm Business Services And Recruitment; Gauteng; On-site; ZAR 200,000 - 300,000; Full time

Job summary

An established industry player is seeking an office administrator to support cold store operations. This role involves providing clerical support to the Cold Store Manager and coordinating daily administrative functions. Responsibilities include managing employee records, coordinating timesheets, and ensuring compliance with service providers. The ideal candidate will have at least 3 years of experience in a similar environment and possess strong organizational and time management skills. This position offers a dynamic work environment where flexibility and the ability to work under pressure are essential, especially during night shifts. Join a team dedicated to excellence in the seafood distribution industry!

Qualifications

• Minimum 3 years in a Cold store or Warehouse environment.
• Strong administrative experience with good organizational skills.

Responsibilities

• Support Cold Store Manager with daily administrative activities.
• Manage employee records and coordinate timesheets for HR.
• Ensure compliance and maintain documentation for internal processes.

Skills

Administrative Skills

Time Management

Organizational Skills

Flexibility

Education

3-5 years administrative experience

Experience in Cold store or Warehouse environment

Tools

SAP

Job description

Our client, based in Montague Gardens, who imports, exports, and distributes seafood products to and from various countries worldwide, is looking for an office administrator. This position is responsible for supporting and assisting with the Cold store day-to-day operations.

Your job will be to provide clerical support to our Cold Store Manager, employees, and coordinate all daily administrative activities and functions.

Your duties and responsibilities include:

• Daily headcount of all staff on all shifts
• Manage day-to-day employee records and all MHE driver licenses (physical and digital)
• Coordinate weekly timesheets, scan, and send to HR
• Service provider management – schedule time of work, check OHS compliance, book in and ensure assigned to a working area, ensure PO is in place
• Assist with getting service provider quotes
• Create Purchase orders on SAP
• Maintain a filing system for data on all service providers
• Chep Pallet control and reconciliations
• Order office stationery and supplies
• Assist with updating office policies and SOPs
• Procuring stock from internal and external suppliers
• Cold store liaison between the Logistics Department, HR, Payroll, and other departments where necessary
• Documentation control for internal processes, MHE, and local deliveries
• Scan daily local delivery notes against load sheet
• Keeping maintenance files for all equipment
• Prepare regular reports
• Able to work under pressure, meet deadlines, and prioritize
• Good time management and organizational skills
• Must be flexible due to work demands
• Must have own transport
• Must be willing to work Night Shift when required (17:30 – 02:30)

Desired Experience & Qualification:

Experience needed: At least 3 years in a Cold store or Warehouse or similar environment, 3-5 years administrative experience.