Imports Clerk

Boxer Superstores; Durban; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading discount retailer in South Africa is seeking a detail-oriented Imports Clerk to join its dynamic Head Office team. This role involves maintaining filing systems, verifying supplier documents, preparing statutory documentation, and providing administrative support. Candidates should have a Matric qualification and 2-3 years of experience in imports or logistics, alongside strong knowledge of customs regulations and excellent communication skills.

Qualifications

• Minimum of 2-3 years’ experience in Imports/Shipping/Clerk role within retail, FMCG, or logistics.
• Strong knowledge of statutory requirements and customs regulations.
• Ability to work under pressure.

Responsibilities

• Maintain accurate and organized filing systems for documentation.
• Ensure supplier invoices and permits are correct and complete.
• Prepare documentation required by regulatory authorities.
• Process supplier invoices with proof of payment.
• Register shipments in internal systems with timely updates.
• Provide administrative assistance to Finance and Operations teams.
• Prepare and submit claims for efficient resolution.

Skills

Import documentation knowledge

Attention to detail

Organizational skills

Communication skills

Education

Matric (Grade 12) or equivalent qualification

Tools

MS Office (Excel, Outlook, Word)

Job description

Overview

Boxer, one of South Africa’s leading discount retailers, is seeking a detail-oriented and proactive Imports Clerk to join our dynamic Head Office team. This is an exciting opportunity for an individual who thrives in a fast-paced environment and is passionate about ensuring accuracy and compliance in import processes.

Responsibilities

• Filing & Document Control: Maintaining accurate and organized filing systems for supplier and statutory documentation.
• Supplier Document Verification: Ensuring supplier invoices, certificates, permits, and supporting documents are correct and complete.
• Statutory Documentation: Preparing and submitting documentation required by SARS, NRCS, ITAC, and other authorities.
• Invoice Control: Requesting, receiving, printing, and processing supplier invoices with proof of payment.
• Shipment Registration: Registering shipments in internal systems and ensuring timely updates.
• Finance & Operations Support: Providing reliable administrative assistance to Finance and Operations teams.
• Claims Management: Preparing and submitting claims to suppliers and service providers, ensuring efficient resolution.

Success Measures

• Traceability & Accuracy: Well-organized filing system with zero discrepancies in documentation.
• Compliance: 100% adherence to regulatory requirements.
• Efficiency: Timely registration of shipments, invoice processing, and claim submissions.
• Support: Positive feedback from Finance and Operations teams.

Requirements

• Matric (Grade 12) or equivalent qualification.
• A minimum of 2-3 years’ experience in an Imports/Shipping/Clerk role within retail, FMCG, or logistics.
• Strong knowledge of import documentation, statutory requirements, and customs regulations.
• Computer literacy with MS Office (Excel, Outlook, Word).
• Excellent organizational, administrative, and communication skills.
• High attention to detail and ability to work under pressure.