Implementation Administrator

Huddle Education; Cape Town; On-site; ZAR 25,000 - 35,000; Full time

Job summary

A leading education organization is seeking an Implementation Administrator to enhance operational efficiency within its Monitoring, Evaluation & Learning systems. The role involves logistics, data collection, coordination of training materials, and supporting the smooth operation of programs. Ideal for detail-oriented individuals who thrive in a collaborative, mission-driven environment.

Qualifications

• Matric certificate required; diploma in administration, education, or M&E is a plus.
• Valid driver's license and own car required for school travel.
• Experience in admin, print production, or school environments is advantageous.

Responsibilities

• Travel to schools to collect MEL forms and other program-related materials.
• Track and follow up on outstanding documentation.
• Coordinate training materials across teams and manage print jobs.

Skills

Organisational Skills

Communication

Attention to Detail

Time Management

Education

Matric certificate

Diploma in administration, education, or M&E

Tools

Microsoft Office

Google Workspace

Job description

Of 100 children who start school in South Africa, only 37 will pass matric and just 4 will earn a degree. At Huddle, we're working to change that by making rigorous, joyful teaching accessible to all through blended classrooms.

About the Role

We're looking for a highly organized and proactive Implementation Administrator to support the smooth running of our Monitoring, Evaluation & Learning (MEL) systems and school program operations. This role is ideal for someone who thrives on logistics, values accuracy, and enjoys working behind the scenes to make as big of an impact as possible.

You’ll spend part of your time at the Huddle office in Pinelands and the rest visiting partner schools to collect data and coordinate the distribution of print and training materials. Your attention to detail and ability to juggle moving parts will be essential in supporting Huddle’s growing team and ensuring that learners and educators have the tools they need.

We’re looking for someone who:

• Brings strong organisational skills, reliability, and a proactive, solutions-focused mindset
  
• Can confidently manage multiple priorities and work independently
  
• Communicates professionally and builds respectful relationships with school staff and teammates
  
• Handles sensitive information and physical materials with care and discretion
  
• Feels energised by fast-paced, mission-driven work that makes a difference

If you’re nodding along– apply now!

Job Details

Start date:

Location: Huddle Offices, Pinelands + Regular school visits (Flexible)
Type: Full-time
Reporting to: Head of Implementation

Hours: Monday - Friday 08:00-17:00 (with lunch hour)

Key Responsibilities

School Visits & Data Collection:

• Travel to schools to collect MEL forms and other program-related materials
• Liaise with school staff to ensure timely, complete submissions
• Track and follow up on outstanding documentation across sites

Administration:

• Sort, organize, and digitize MEL documentation for storage
• Collaborate with the MEL and Implementation teams on timelines and deliverables
• Support reporting cycles and data archiving in line with internal protocols

Training & Print Material Coordination:

• Coordinate training materials across teams
• Manage termly print jobs: sourcing quotations, placing orders, handling deliveries, and performing quality checks
• Liaise with internal and external teams for editing, proofing, and finalizing print content
• Prepare and pack resources for training sessions and school distribution
  
  

In-house Training Support:

• Coordinate print materials and logistics for internal training
• Assist with setup and management of training sessions and school events
• Oversee brochures, resource packs, and liaise with external printers/designers
  
  

Additional Support:

• Capture and manage data using Google Sheets and shared documentation
• Communicate professionally with school and team stakeholders
• Assist with catering, venue bookings, and ad hoc logistics
  
  

Education:

• Matric certificate required; a diploma in administration, education, or M&E is a plus
• Valid driver’s license and own car (required for school travel)

Experience:

• Experience in admin, print production, or school environments is advantageous

Skills:

• Proficiency in Microsoft Office and Google Workspace
• Comfortable handling scanners, filing systems, and physical documents
• Strong attention to detail, time management, and communication skills