Human Resources Assistant

Sidley Austin LLP; Pretoria; Hybrid; USD 55 000 - 76 000; Full time

Job summary

An established industry player is seeking a Human Resources Assistant to provide vital administrative support for HR operations across multiple offices. This role involves auditing HRIS systems, scheduling orientations, and maintaining personnel files, ensuring a smooth onboarding process for new hires. The ideal candidate will have a Bachelor's degree and experience in HR or administrative roles, showcasing strong organizational and interpersonal skills. Join a dynamic team where your contributions will support a thriving workplace culture and employee engagement initiatives.

Qualifications

• 2+ years of HR or administrative experience required.
• Experience with HRIS systems and MS Office Suite is essential.

Responsibilities

• Assist with auditing HRIS information and scheduling orientations.
• Compile and maintain employee personnel files and respond to HR inquiries.

Skills

Organizational Skills

Attention to Detail

Interpersonal Communication

Analytical Skills

Problem-Solving Skills

Education

Bachelor's Degree

Tools

HRIS System

MS Office Suite

Job description

Under the direction of the Human Resources Director and Human Resources Manager, this position will provide administrative support carrying out the day-to-day HR operations and various human resources programs for New York, Boston and Miami offices.

Human Resources Assistant Recruiting Location

US-NY-New York

Department
Human Resources


Summary

Under the direction of the Human Resources Director and Human Resources Manager, this position will provide administrative support carrying out the day-to-day HR operations and various human resources programs for New York, Boston and Miami offices.

Duties and Responsibilities

Assist with auditing information in the firm's HRIS system on a daily, bi-weekly, monthly and yearly basis.
• Schedule new hire orientations and prepare orientation packets and paperwork for incoming employees.
• Serve as back-up on components of the new hire orientation covering human resources policies and procedures, employee benefits, and time and attendance for business professionals.
• Prepare departure emails for lawyers and business professionals.
• Compile and maintain employee personnel files, including updating documents into OnBase.
• Assist in supporting the performance appraisal process for associates, secretaries, and business professionals, including running reports and following up with individuals as needed.
• Respond to general inquiries regarding HR policy and procedures, time and attendance, and payroll-related questions.
• Responsible for helping to coordinate office events supported by HR, including but not limited to staff appreciation, flu shot and biometric screening, and staff retirement celebrations.
• Post and maintain labor law posters.
• Serve as back up for preparing and processing personnel changes, including salary, position and status changes, and employee benefits and leaves of absence.
• Assist with reconciling Time and Attendance data entry by business professionals including leaves of absences.
• Assist with other projects as required and assigned.

Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits.

Target Salary Range

$55,000 - $76,000 if located in New York

Qualifications

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email [e-mail] (current employees should contact Human Resources).

Education and/or Experience:

Required:

• Bachelor's degree from an accredited college or university
• Two plus years' experience in human resources or administrative office position
• Experience with HRIS system
• Proficiency with MS Office Suite, including Word, Excel and PowerPoint applications

Preferred:

• Previous HR experience in a law firm
• Prior experience with Peoplesoft Human Resources Information System or HRIS system
• Professional HR certification (PHR / SHRM-CP)

Other Skills and Abilities:

The following will also be required of the successful candidate:

• Strong organizational skills
• Strong attention to detail
• Good judgment
• Strong interpersonal communication skills
• Strong analytical and problem-solving skills
• Able to work harmoniously and effectively with others
• Able to preserve confidentiality and exercise discretion
• Able to work under pressure
• Able to manage multiple projects with competing deadlines and priorities

Sidley Austin LLP is an Equal Opportunity Employer.

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