Human Resources Administrator (with Mining / Construction / Industrial exp.)

An opportunity for an experienced HUMAN RESOURCES ADMINISTRATOR is required for permanent employment based in Newcastle.

POSITION INFO :

Title : Human Resources Administrator

Area : Newcastle

Ref No. : TRG 2176

Salary : Market related TCTC avail / neg

Start Date : As soon as possible

• Provide effective, efficient, and economic generalist support to enable the company’s strategic goals.
• Support all levels of management on labour management.
• Implement and maintain labour-related policies and procedures.
• Facilitate satisfactory labour relations.
• Participate in collective negotiations.
• Maintain Human Resources Department administration and communication.

DUTIES & RESPONSIBILITIES :

POLICIES AND PROCEDURES

• Assist HR with the development, planning and implementation of policies and procedures to facilitate effective employee relations.
• Provide guidance to management and employees regarding legislation, regulations, policies, procedures, and practices related to employee relations matters.

COMMUNICATION

• Attend shop steward and employee representative meetings.
• Compile and distribute staff briefs and minutes.

ADVISORY CAPACITY

• Advise management with labour relations issues.
• Act as liaison between employees and management.
• Interpret management’s proposals for union representatives.

TRAINING

• Facilitate training of management and employees on labour relations legislation.
• Liaising with Service Providers for relevant training.

RECRUITMENT AND TAKE-ON OF NEW EMPLOYEES

• Drafting and placement of advertisements.
• Arrange competency testing.
• Reference checks: verifying previous experience, performance, behaviour, and qualifications.
• Implementation of onboarding documentation.
• Induction of new staff.
• Employment confirmation.

TERMINATION PROCESS

• Facilitate, communicate, and action terminations.
• Prepare exit documents for signature by the employee.
• Issuing of UI19, salary schedule, and certificate of service.
• Monitoring and ensuring that all statutory monies and provident funds are paid.
• Submit documents to payroll (exit medical and Momentum Provident Fund withdrawal forms).

PAYROLL

• Managing absenteeism and late arrivals on the Netrec T/A system for payroll according to deadlines.
• Processing and filing of leave and other forms.
• Payslip checking and no hour report.
• Printing and issuing payslips.
• Attend to payroll-related queries of employees.
• Attend to provident fund withdrawals and claims (Momentum & NBC).
• Attend to registered letters pertaining to provident fund.
• Attend to medical aid changes (Discovery & BCIMA).
• Receive and capture garnishee orders from the Sheriff.
• Update and file wage files.

EMPLOYEE RELATIONS

• Investigate alleged misconduct and collating of evidence.
• Advising employees and management on best labour practices.
• Establish and maintain healthy relationships between management, workforce, and union.
• Facilitate management and union meetings.
• Managing and reporting on union membership.

ADMINISTRATION

• Ensure employee, site and client’s documentation and files are up to date.
• Implementation of Employment Contracts.

EDUCATION, QUALIFICATION, EXPERIENCE & SKILLS :

• Grade 12
• Relevant Human Resources related Tertiary qualification at NQF Level 5.
• 3+ years’ experience with trade unions and negotiations
• 3-5 years’ experience in similar sized organisation.
• Advanced knowledge of Microsoft Excel and Word and intermediate knowledge of PowerPoint.
• Knowledge of payroll procedures.
• Knowledge of applicable labour legislation.
• Driver's licence (with own vehicle).
• Willing to travel as required by the role.

SKILLS AND ABILITIES REQUIRED :

• Sound work ethic, attention to detail and accuracy are critical for success.
• Excellent oral and written communication skills coupled with interpersonal skills are imperative to engage with stakeholders successfully.
• Conflict management and sound decision-making abilities in difficult conditions.
• Ability to understand complex issues and simplify them for resolution.
• Planning and organisation skills, combined with the ability to work according to deadlines and under pressure with quick response times.

APPLICATION INSTRUCTIONS

• We will ONLY consider applications from suitably experienced candidates that meet the requirements of this vacancy.
• Attach any relevant documentation that will support & enhance your application.
• All Tertiary and Secondary qualifications.
• Any Relevant Professional Memberships / Partnerships.
• Any Trade, Training and / or In-House certificates etc.
• Any Relevant operating and / or vehicle / hardware / equipment licenses.
• All Previous employment references and their contactable details.
• Correspondence is reserved for the shortlisted candidates who meet the minimum requirements.
• Should you not hear from us within 3 weeks of your application, please consider your application to be unsuccessful.

TheRecruitmentGuy (Pty) Ltd South Africa