Human Resources Administrator (Payroll)

People Dimension; Gauteng; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company in Olifantsfontein seeks a Human Resources Administrator to manage payroll and HR services. The role encompasses employee benefit administration, payroll processing, and HR systems support, requiring strong Excel skills and experience in HR administration.

Qualifications

• Experience in payroll processing and HR administration.
• Proficiency in Excel.

Responsibilities

• Process employee benefit administration and payroll input.
• Provide HR systems support and general administrative support.
• Support internal and external audit processes.

Skills

Payroll processing

Excel

HR administration

Job description

A leading company based in Olifantsfontein is looking for a Human Resources Administrator with payroll and Excel experience. The role involves maintaining and updating records and internal databases, as well as providing HR, Payroll, and Employee Benefits administration services to the branch and business.

Duties & Responsibilities

1. Process Employee Benefit Administration
   • Capture all employee additions, amendments, terminations, and claims on service provider portals.
   • Verify records on supplier portals and keep internal claim and other recordkeeping up to date.
   • Submit group scheme claims, home loan applications, medical aid withdrawals, and membership changes, disability, and death claims via email correspondence.
   • Capture deduction changes on payroll and ensure that employer contributions and payroll deductions are processed accurately and promptly.
   • Assist with communication and administration to resolve employee queries.
   • Distribute and collate communication and documentation with branch HR departments.
   • Compile and store records, reports, and documentation in accordance with legislative requirements such as POPIA and the Pensions Act.
2. Process Payroll Input
   • Capture input on payroll system for respective branches and third parties.
   • Perform calculations based on input received and capture data in the systems.
   • Ensure master data integrity and accuracy of payroll data and records (electronic & manual).
   • Check dummy pay slips for accuracy to rectify issues before processing.
   • Support communication and resolution of payroll queries.
   • Assist employees and HR users with payroll and system-related queries.
   • Support the packing and shipping of monthly employee pay slips and other documentation.
3. Provide HR Systems Support
   • Offer first-line support for all regional HR systems users.
   • Support branch Manager Self Service (MSS) and Employee Self Service (ESS) system users.
   • Provide full support and backup for all HR system functionalities.
   • Troubleshoot and resolve system issues.
4. Provide HR Administration Support
   • Assist Branch HR Administrator with employee engagement, changes, and terminations.
   • Manage the national personnel budget process and branch budget changes.
   • Provide general HR administration and reporting support.
   • Prepare presentations and ad-hoc reports.
5. Support Internal and External Audit Processes
   • Perform audits of system and payroll data to ensure data integrity.
   • Verify, track, and report on monthly audits to branches.
   • Assist payroll, HR, and Systems teams during annual payroll audits.
6. Provide General Administrative Support
   • Arrange and distribute medical aid cards and bags.
   • Act as stand-in for Benefit, HR Admin, and Payroll team members when needed.
   • Assist with travel and meeting arrangements.
   • Support projects and ad-hoc administrative requests.