Human Resource & Finance Assistant

Experience : Minimum 5 years Admin, HR and Finance experience

Qualifications :

1. Grade 12 Senior Certificate
2. Must have a Drivers License

Software :

PC Literacy and experience with MS Office applications

The Human Resource & Finance Assistant reports directly to the HR Manager and CFO.

This position is tasked with the day-to-day administrative duties within the HR and Finance Department.

Duties :

1. Prepare Monthly Credit Card Reconciliations
2. Purchasing of Company Groceries and Consumables
3. Managing and reviewing filing and office systems
4. Follow up on Debtors accounts
5. Provide administration support to Project team
6. Assist with company Social events
7. Administer Stock Control system
8. Assist with the uptake of ISO documentation
9. Manage Stationery Requirements & Purchasing thereof
10. Liaison with Suppliers
11. Maintain and update HR databases (Employee records, leave records, work rosters, disciplinaries etc.)
12. Assist in payroll preparation by providing relevant and accurate data, like absences and leave
13. Prepare paperwork for HR policies and procedures
14. Process employees requests and provide relevant information timeously
15. Co-ordinate any training requests to the HR Manager
16. Provide orientations for new employees and the drawing up of new employee contracts
17. Coordinate queries forwarded to the Facilities Dept
18. Prepare invoices for approval before payment
19. Coordinate & compile incident report if needed
20. Maintain compliance with all company policies and procedures

Debtors and Creditors experience a bonus.

Payroll experience a bonus.

This position will also work directly with the Shareholders and Directors of the company.

Skills :

1. Excellent organizational skills
2. Excellent People skills (Interaction, speaking and writing) working with HR matters
3. Reliable
4. Flexible (When required to work odd hours with deadlines)
5. Strong Ethics, with an ability to manage confidential data