Human Capital Processor

Purpose of the Job
To ensure that all permanent weekly paid employees are paid every Friday.

Key Responsibilities

• Ensure all hours for the weekly permanent employees upload successfully from Jarrison into Wage Keep.
• Ensure normal time hours and overtime hours are correctly processed on Wage Keep.
• Ensure overtime hours are authorized by the Manager on the Jarrison system.
• Query unauthorised hours and overtime hours with the Manager to reduce unnecessary pay queries.
• Verify that weekly paid employees are paid for 45 hours per week; query with the Manager if less than 45 hours are worked without a reason indicated.
• Ensure all allowances (sleep out, crane, decanting, Moffat, nightshift, dangerous goods) are correctly processed on Wage Keep & VIP Payroll system.
• Request petty cash vouchers when indicated on the Jarrison system.
• All hours & allowances must be submitted and authorized by the Manager by 10:00 am every Monday; escalate late submissions to the Outsourced Payroll Manager.
• Finalize all hours on Wage Keep by Tuesday afternoon at 17:00.
• Submit the final Wage Keep report with hours to the Site Manager for approval before uploading into VIP for payment.
• Create batch files to import hours from Wage Keep into the VIP system; import all batches by Wednesday afternoon.
• Ensure Wage Keep reports balance with the VIP system for verification.
• Capture all ad hoc wage inputs onto the VIP system, including Acknowledgment of Debt forms, garnishee & maintenance orders, fines, and union deductions/cancellations.
• Provide reasons for employees with zero hours for the week.
• Correct negative net salaries before the pay run.
• File week-ending payments correctly for record purposes.
• Print and distribute weekly wage pay slips on Thursday afternoon and Friday morning, attaching flyers when needed.
• Assist with weekly wage filing.

Leave Applications

• Process leave forms on VIP and NBCRFLI online system weekly.
• Inform Site Managers of NBCRFLI leave applications rejected by the Council.
• Ensure sick notes and family responsibility leave forms meet criteria with supporting documents.
• Assist managers and employees with leave queries.
• Apply for sick bonuses upon receiving qualification reports from the Council.
• Authorize December/January leave applications by the Divisional Director and process before deadlines.

NBCRFLI On-Line Return

• Submit online return to the Council by the 7th of each month.

Filing

• Submit weekly wage reports to the Wages Filing Clerk to avoid backlog.
• Keep offices clean and reports clearly marked and filed.

General

• Work confirmations, uniform confirmations, asset confirmations.

Minimum Requirements

• Grade 12 (Matric)
• VIP Course
• At least 3 years’ experience with wages.

Skills Required

• Strong administrative skills.
• Organized.
• Able to complete relevant forms.

Knowledge Required

• VIP system.
• Excel and Word.
• Understanding of departmental procedures.
• Bargaining Council Rules.

Personal Attributes

• Attention to detail.
• Ability to work under pressure.
• Adaptability.
• Sense of urgency.
• Persistence.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Other

Industries

• Transportation, Logistics, Supply Chain and Storage