HR Reporting Specialist

Red Ember Recruitment; Cape Town; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A recruitment agency is looking for a talented payroll specialist in Cape Town to maintain HR systems, ensure accurate data management, and generate comprehensive reports. Ideal candidates will have 4-5 years of experience with payroll systems, especially Sage 300 People, and a strong understanding of accounting principles. This role offers an excellent opportunity for growth within a dynamic environment.

Qualifications

• 4-5 years' experience in Payroll and HRIS systems.
• Experience with Sage 300 People from consulting or implementation.
• Understanding of accounting principles required.

Responsibilities

• Maintain and optimize HR systems for accurate reporting.
• Provide technical support and training to HR users.
• Analyze talent data and generate HR reports.
• Ensure compliance with payroll laws and regulations.
• Assist in developing a skills process with the talent team.

Skills

Sage 300 People

Data Management

Reporting and Analysis

Technical Support

Process Improvement

Education

Relevant financial/commercial/HR/business qualification

Tools

HRIS

Acumatica

Job description

• Maintain and optimize HR systems, ensuring data accuracy, and providing technical support and training to HR users for accurate employee reporting.
• In this role, you will need to have a comprehensive understanding of payroll systems and processes, as well as accounting principles, to assist in enhancing current payroll and HR / Talent reporting processes.
• This is an exciting, newly created position offering excellent challenge and growth. Experience with Sage 300 People is essential for this role.

Requirements : Data Management :

• Ensuring accurate and up-to-date employee data within the HR system, including personal information, job details, compensation, benefits, and performance records.

System Management :

• Implementing, maintaining, and optimizing HR systems, including HRIS (Human Resources Information System).

Technical Support :

• Providing technical support and troubleshooting to HR users on the HR system.

Reporting and Analysis :

• Analysing talent and employee data, generating reports, and creating dashboards to track key HR metrics.
• Produce accurate and high-quality monthly, quarterly, and ad-hoc reports on various employee data, which includes, but is not limited to, employee lists, headcount / staff movements, staff demographics, hierarchy levels critical for regulatory and board reporting.
• You will have the opportunity to enhance reporting tools and assist the Head of Centralised Services and Head of Talent in building a digitized employee reporting function, specifically developing people dashboards and reporting.
• This will involve working with identified service providers to enhance the use of the current HRIS and Payroll system (Sage 300 People).

Compliance :

• Ensuring data integrity and compliance with relevant regulations.

Process Improvement :

• Identifying areas for improvement in HR processes and workflows through data analysis.

General :

• Assist the Talent team with special projects and work as may be assigned.
• Initial projects would be to work with the talent team to develop a robust skills (study / membership) process to ensure accurate reporting and reconciliation.
• Assist the payroll and talent teams with special projects and work as may be assigned.
• Play a pivotal role in overseeing all aspects of the payroll process, ensuring accurate and timely payment of employee salaries, and compliance with relevant laws and regulations.
• Perform a critical review function.
• Required a comprehensive understanding of Sage payroll systems and processes as well as accounting principles to assist in enhancing current payroll and HR / Talent reporting processes.
• Collaborate with the Payroll Administrator, Talent, and Finance teams to maintain accurate employee data, ensuring all payroll related processes and records are updated and reconciled on monthly basis.
• Monthly reconciliation between payroll records and finance accounting records.
• Produce a monthly analysis of payroll movements which feeds into the management accounts.
• Oversight of payroll records, reports, and documentation for auditing and legal purposes.
• Act as the key point of contact for payroll audit.
• Responsible for workmens compensation regulatory requirements.
• Partnering with the Head of Centralised Services to ensure robust internal controls related to payroll and reporting.
• Stay up to date with changes in payroll laws and regulations, assessing their impact on the company's payroll practices and implementing necessary adjustments to ensure compliance.

Required Experience :

• 4-5 years relevant experience in a related role where you have worked with Payroll and HRIS systems and employee reporting.
• Specifically, we require someone with experience of Sage 300 People could be from a consulting capacity where you have worked with clients implementing, and or enhancing their use of Sage 300 People.
• Systems orientated with a keen interest in automation and digitization of the Payroll and HR Reporting environment.
• Exposure to Acumatica / related ERP systems is a distinct advantage.
• Comprehensive understanding of payroll systems and processes as well as accounting principles required.

Required Qualification :

• A relevant financial / commercial / HR / business qualification is required.