HR Procurement and Payments Coordinator

Permanent

Westville

Overview

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.

Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Purpose Of The Role

The HR Procurement and Payments Coordinator is responsible for managing the end-to-end procurement and payment processes within HR. This includes purchase order (PO) creation, invoice processing, vendor management, and compliance with financial policies. The role ensures timely and accurate financial transactions, improving efficiency and governance over HR-related expenditures.

Key Responsibilities

1. Procurement & Purchase Order Management: Centralize all HR-related procurement activities, ensuring all purchase orders (POs) are raised accurately and in a timely manner. Collaborate with HR leaders to understand purchasing needs, ensuring alignment with budget allocations. Verify compliance with procurement policies before raising POs. Work closely with the finance and procurement teams to streamline the HR purchasing process.
2. Payment Processing & Vendor Management: Ensure timely and accurate processing of all HR-related payments, including vendor invoices, training providers, recruitment agencies, employee wellness services, and consultants. Liaise with vendors and internal stakeholders to resolve any invoice discrepancies or payment delays. Maintain an up-to-date record of all HR financial transactions.
3. Budget & Cost Control Support: Monitor HR spend against the approved budget, flagging any risks or anomalies. Provide monthly reporting on HR procurement and payments, supporting financial decision-making. Assist in forecasting and cost optimization initiatives.
4. Compliance & Governance: Ensure all HR-related financial transactions adhere to internal controls, policies, and audit requirements. Maintain accurate records to support financial audits and reporting obligations. Ensure compliance with relevant tax and regulatory requirements for HR payments.
5. Process Improvement & Systems Optimization: Identify inefficiencies in HR procurement and payment processes and propose automation or process improvements. Work closely with finance and IT teams to improve system integrations and workflow efficiency.

Qualifications And Experience

Degree/Diploma in Finance, Business Administration, Procurement, or a related field.

3+ years in procurement, finance, or HR-related financial administration. Experience in SAP or similar ERP systems is advantageous.

Skills And Competencies

Strong financial acumen and attention to detail.

Excellent organizational and time management skills.

Ability to liaise with multiple stakeholders and vendors effectively.

Strong problem-solving skills and ability to work independently.

We look forward to hearing from you!