HR & People Operations Coordinator

VirtuHire; Cape Town; Hybrid; ZAR 300,000 - 400,000; Full time

Job summary

A dynamic HR solutions provider is seeking an organised HR & People Operations Coordinator in Cape Town. Key responsibilities include handling payroll tasks, managing employee records, and supporting onboarding processes. The ideal candidate has 2+ years in HR or admin roles, strong communication skills, and a detail-oriented approach. This role primarily requires on-site presence but hybrid arrangements may be considered for exceptional candidates.

Qualifications

• 2+ years of experience in HR, people operations, or administrative role.
• Familiarity with HR processes and employment best practices.
• Excellent communication and interpersonal skills.

Responsibilities

• Track and manage leave submissions and approvals.
• Assist in preparing payroll breakdowns for processing.
• Coordinate the onboarding process for new hires.

Skills

HR Administration

Employee Relations

Payroll Support

Organizational Skills

Communication Skills

Tools

SimplePay

ZohoSign

G-Suite

Microsoft Office

Job description

Role Overview

We are seeking an organised and people-focused HR & People Operations Coordinator to support day-to-day human resource functions. This person will play a critical role in handling payroll-related tasks, supporting onboarding and offboarding processes, maintaining employee records, and ensuring smooth people operations in a fast-moving environment. If you have a strong administrative mindset, an eye for detail, and a passion for people, this is for you.

Requirements

Key Responsibilities :

1. HR Administration & Employee Relations

• Track and manage leave submissions and approvals
• Maintain accurate employee records, timesheets, and attendance
• Conduct regular check-ins with remote staff and support employee wellbeing
• Assist with performance discussions and day-to-day employee queries

2. Payroll Support

Assist in preparing payroll breakdowns and input for monthly processing via SimplePay

Maintain updated salary records, benefits, and deductions

3. Onboarding & Offboarding

Draft, issue and process employment contracts (via ZohoSign)

Coordinate the onboarding process for new hires (equipment, email setup, welcome kits, checklists)

Manage offboarding workflows including exit interviews and termination documentation

4. Training & Development (Nice to Have)

Coordinate or support any staff development initiatives or internal learning processes

Requirements :

2+ year of experience in an HR, people operations, or administrative role

Familiarity with HR processes and employment best practices (experience with South African labour law is a plus)

Excellent communication and interpersonal skills

Strong organisational and time-management abilities

High attention to detail and discretion with sensitive information

Ability to thrive in a fast-paced and evolving work environment

Tech Stack Proficiency Required :

SimplePay – For payroll processing

ZohoSign – For digital contracts

G-Suite – Gmail, Google Docs, Google Sheets

Microsoft Office – Especially Excel and Word

Working Arrangement :

On-site in Cape Town CBD preferred .

Hybrid arrangements may be considered for exceptional candidates.