HR & Payroll Administrator

BGA Recruitment; Durban; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A recruitment agency based in Durban is seeking an HR and Payroll Administrator for a 12-month fixed-term contract. The role involves overseeing human resources and payroll functions, ensuring compliance with laws, and administering employee benefits. Ideal candidates should hold a bachelor's degree in HR or a related field and possess proficiency in payroll software like SAGE 300. Strong attention to detail and interpersonal skills are critical for success.

Qualifications

• Experience in HR and payroll administration is required.
• Strong understanding of HR laws and compliance is essential.
• Must have accuracy and attention to detail.

Responsibilities

• Ensure the smooth functioning of HR and payroll functions.
• Process payroll accurately and handle reimbursement claims.
• Administer employee benefits and ensure compliance.

Skills

Attention to detail

Proficiency in MS Office

Strong interpersonal skills

Analytical and problem-solving skills

Education

Bachelor's degree in HR, Business Administration, or related field

Tools

SAGE 300

Payroll software

Job description

Position based in Hillcrest

12 Month Fixed Term Contract

This role description outlines the typical duties and obligations of the HR and Payroll Administrator position.

This list is not exhaustive but provides a summary of the main duties, responsibilities, and KPIs.

• As an HR and Payroll Administrator, you will ensure the smooth functioning of human resources and payroll functions within the organization.
• This role requires a detail-oriented individual with strong knowledge of HR policies, payroll processes, and compliance regulations.
• The HR and Payroll Administrator will handle employee records, payroll processing, benefits administration, and ensure compliance with relevant laws and company policies, including updating BEE123 & EE123 platforms.

Payroll Processing:

• Process payroll accurately on a weekly, fortnightly, or monthly basis.
• Handle mid-month reimbursement claims accurately.
• Calculate and input employee hours, bonuses, commissions, and deductions.
• Ensure compliance with tax and statutory requirements.
• Address payroll-related inquiries from employees.

HR Administration:

• Maintain accurate employee records in the HRIS.
• Assist with onboarding, including orientation and documentation.
• Process employee status changes such as promotions, transfers, and terminations.
• Generate employment verification letters and respond to HR queries.

Benefits Administration:

• Administer employee benefits programs, including insurance and perks.
• Assist employees with benefit inquiries.
• Collaborate with external vendors for benefits administration, including international vendors for overseas employees.

Compliance:

• Stay updated on HR laws and regulations.
• Prepare and submit reports to government agencies.
• Assist with HR audits to ensure compliance.

Recordkeeping:

• Maintain confidentiality and accuracy of employee records.
• Organize HR documentation and support electronic recordkeeping systems.
• Maintain training registers for work skills plans.

Payroll Accuracy and Efficiency:

• Ensure timely, accurate payroll processing.
• Collaborate with finance to meet financial targets.
• Adhere to payroll regulations and tax compliance to mitigate risks.

Benefits Management:

• Manage employee benefits to enhance satisfaction.
• Evaluate and recommend cost-effective benefit options.
• Ensure benefits compliance with regulations.

Training and Development:

• Coordinate professional development programs.
• Contribute to workforce skill enhancement aligned with organizational goals.

Data Security and Confidentiality:

• Protect employee data confidentiality.
• Mitigate risks of data breaches.
• Comply with data protection standards and legal requirements.

BBBEE and Employment Equity:

• Maintain payroll and training registers on digital platforms.
• Update Equity committee minutes and payroll info related to BBBEE and Employment Equity.
• Submit EEA reports annually.
• Monitor and maintain EEA12 equity plan.

Requirements:

• Bachelor's degree in HR, Business Administration, or related field.
• Proficiency in MS Office.
• Experience in HR and payroll administration.
• Strong understanding of HR laws and compliance.
• Proficiency in SAGE 300 and payroll software.

Core Competencies:

• Driving Customer Value
• Fostering Collaboration
• Passion for Results

Role Competencies:

• Accuracy and attention to detail
• Efficiency and excellence
• Planning and organization
• Effective communication
• Decision-making
• Proactive action
• Strong interpersonal skills
• Confidentiality and integrity
• Solution-oriented mindset
• Ability to work independently and in teams
• Analytical and problem-solving skills
• Time management and deadline orientation
• Adaptability and willingness to learn new technologies
• Alignment with company values and fostering an inclusive workplace
• Respectful communication and active listening