Hr Officer

Vega School; Pretoria; On-site; ZAR 200,000 - 300,000; Full time

Job summary

Vega School is seeking an HR Officer for its Pretoria Campus. This role involves overseeing employee onboarding, payroll administration, compliance with HR policies, and supporting recruitment processes. Ideal candidates should possess strong administrative abilities, a relevant diploma, and prior HR experience. Competitive salary and various benefits are offered.

Benefits

Learning opportunities

Discounts and bonuses

Provident fund

Birthday vouchers

Leave allowances

Qualifications

• Minimum 1-2 years recruitment and IR/disciplinary experience.
• 3 years HR administration experience.

Responsibilities

• Oversee foreign national approval processes and onboarding for new employees.
• Manage HR and payroll administration for existing employees.
• Support recruitment and talent acquisition processes.

Skills

Advanced computer literacy

Strong administration skills

Planning skills

Communication skills

High integrity

Confidentiality

Proactive work ethic

Education

National Diploma (NQF Level 6) in HR or related field

Degree or Advanced Diploma (NQF Level 7)

Job description

Direct Reporting Line

Campus Head

Varsity College & Vega are educational brands of The Independent Institute of Education (The IIE). The IIE is a leading private higher education provider in South Africa, registered with the Department of Higher Education and Training (DHET) and accredited by the Council on Higher Education (CHE).

The IIE Varsity College & Vega, Pretoria Campuses have a vacancy for an HR Officer.

Duties And Responsibilities

New Employee Onboarding & Payroll/HR Administration

• Oversees foreign national approval processes for fixed-term staff, ensuring pre-approval from National HR in line with Foreign National Guidelines.
• Loads new employees on the Onboarding/HR Engagement APP prior to start date and ensures completion of details for payroll deadlines.
• Provides payroll documentation to new employees and ensures upload into the HR & Payroll System before deadlines.
• Manages manual payroll process for employees unable to use the APP, ensuring all documents meet audit standards.
• Verifies completeness of payroll information and supporting documents for new employees.
• Follows up on queries or missing information from onboarding profiles or manual forms.
• Captures qualification details and uploads copies into the HR & Payroll System in the employee's start month.
• Sends payroll forms requiring sign-off to the relevant departments in line with deadlines and PoPIA regulations.
• Ensures IT setup for new employees prior to start date.
• Sends a welcome email with all necessary first-day information.
• Notifies campus staff of new hires and arranges first-day meet and greet.
• Prepares induction packs, including campus and company information, policies, and branded gifts.
• Customizes onboarding processes to enhance impact.
• Conducts campus HR induction and coordinates workspace setup.
• Gains sign-off for induction files from managers and new employees.
• Schedules and coordinates first-week induction sessions with senior management.
• Follows up on probation reviews at 30-day milestones, ensuring completion and addressing concerns.
• Provides first-line support for probation issues and escalates as needed.
• Issues login credentials and conducts HR & Payroll System training for new employees and managers.
• Supports training plan arrangements and documentation.
• Ensures compliance with PoPIA in onboarding and HR/payroll administration.

HR & Payroll Administration for Existing Employees

• Advises on leave policies and manages leave applications.
• Processes maternity, mileage, and additional earnings claims, ensuring accuracy and deadlines.
• Oversees foreign national permit tracking and manages employee terminations and property returns.
• Processes promotions, employment changes, and communicates HR policies.
• Maintains orderly documentation and ensures version control and confidentiality.
• Provides benefits support and liaises with external providers.
• Ensures PoPIA compliance across all HR/payroll processes.

Casual, Invigilator & Coach Payroll Administration

• Verifies and processes payroll documentation for casual staff, invigilators, and coaches.
• Handles queries and ensures payroll accuracy.
• Captures timesheets and manages verification checks.
• Ensures compliance with PoPIA in casual payroll processing.

Training & Development Support

• Supports training logistics and records management.
• Assists with talent reviews and training needs assessments.
• Supports online study applications and ensures PoPIA compliance.

Disciplinary/Performance Management Support

• Reports and investigates disciplinary and performance issues.
• Prepares documentation and attends meetings.
• Supports performance reviews and advises staff on policies.
• Stores related documentation securely and in compliance with PoPIA.

Leave Analysis & Reporting

• Audits leave applications and balances.
• Flags issues and supports proactive leave management.
• Prepares regular leave reports for management.
• Ensures PoPIA compliance in leave data management.

Recruitment & Talent Acquisition Support

• Uploads recruitment requests and assists with shortlisting, interviewing, and reference checks.
• Performs screening checks and manages documentation.
• Prepares employment contracts and supports salary review processes.
• Tracks vacancies and supports process streamlining.
• Ensures PoPIA compliance in recruitment activities.

General Support

• Coordinates campus HR events and logistics.
• Participates in senior management meetings and supports national HR projects.
• Provides training and relief support as needed.
• Follows PoPIA legislation in all HR activities.

Competencies and Qualifications

• Advanced computer literacy and system proficiency.
• Strong administration, planning, and communication skills.
• High integrity, confidentiality, and proactive work ethic.
• Minimum of a National Diploma (NQF Level 6) in HR or related field; Degree or Advanced Diploma (NQF Level 7) preferred.
• 1-2 years recruitment and IR/disciplinary experience; 3 years HR administration.
• Working hours: Monday to Friday, 08:00 - 17:00.
• Salary: Competitive, based on experience.
• Benefits include learning opportunities, discounts, bonuses, provident fund, birthday vouchers, and leave allowances.

Application Process

Only shortlisted candidates will be contacted due to high application volume. Please ensure your qualifications match the role.

Technical Support

For application assistance, visit: https://hire.simplify.hr/ContactUs

The IIE Varsity College, IIE Vega, and IIE MSA are equal opportunity employers. We reserve the right to close or hold the vacancy at any time.