Hr Officer

Bluespec Holdings; Johannesburg; On-site; ZAR 25 000 - 45 000; Full time

Job summary

An established industry player is seeking a diligent HR Administrator to oversee administrative tasks, ensure compliance with HR standards, and maintain relationships with key stakeholders. This role involves managing employee documentation, conducting audits, and assisting with health and safety requirements. The ideal candidate will have a strong background in HR administration and a commitment to maintaining high standards of compliance and efficiency. Join a dynamic team where your contributions will drive organizational success and foster a positive work environment.

Qualifications

• Proven experience in HR administration and compliance.
• Strong reporting and analytical skills.

Responsibilities

• Ensure timely completion of administrative tasks and HR reports.
• Develop relationships with key stakeholders and ensure compliance.

Skills

Administrative Skills

HR Compliance Knowledge

Reporting Skills

Relationship Building

Health and Safety Awareness

Education

Degree in Human Resources or related field

Job description

Main Responsibilities

1. Administration
   • Ensure timely and accurate completion of all administrative tasks.
   • Obtain quality information of new employees from the branch HR administrator and ensure the employee is loaded onto the clocking machine.
   • Complete all new starter administration in line with HR standards.
   • Perform relevant checks on prospective employees.
   • Complete all general administration accurately.
   • Regularly maintain probation reviews, ensuring they are conducted within the branches.
   • Provide support and assistance with disciplinary and grievance procedures.
   • Schedule meetings with labour consultants to chair disciplinary enquiries.
   • Gather relevant information regarding transgressions from line or branch administrators to prepare hearing notifications.
   • Send hearing notifications to branch HR administrators, line managers, and HO HR administrators.
   • On receipt of hearing outcomes, ensure line managers communicate decisions to payroll for appropriate action.
   • Guide management and provide assistance with disciplinary issues such as warnings, counseling sessions, grievances, etc.
   • Attend CCMA / DRC cases.
2. Reporting
   • Ensure timely and accurate completion of month-end reports.
   • Complete monthly HR reports.
   • Assist with compilation of ad hoc reports where necessary.
3. Additional Functions
   • Update and create job titles and codes, ensuring correct skill levels are linked.
   • Assist with health and safety requirements.
   • Ensure leave scheduling at branches.
   • Conduct audits on employee files and general information as needed.
   • Assist branches with staffing to maximize efficiency and avoid overstaffing.
   • Obtain job profiling signatures at branch level.
4. Relationship Building
   • Develop and maintain relationships with key stakeholders at branch level.
   • Ensure effective communication and guidance to ensure adherence to group standards.
5. Compliance
   • Ensure internal and branch-level compliance with relevant legislation and agreements (e.g., MIBCO, PSIRA, BCEA, EE).
   • Conduct EE meetings and maintain related documentation.
   • Improve adherence to HR and payroll deadlines and standards.
   • Manage duties in line with the HR Standard Operating Manual.
   • Exercise cost control and scrutinize employment authorizations.