Hr Manager

Mon Fri 08h30 to 17h30 (longer hours will be expected from time to time)

Location: Johannesburg

Purpose of the Position:

Must have a good understanding of the LRA and BCEA. Apply the corrective measures in all HR-related tasks.

Responsibilities and Duties:

1. Law:

   Have good working knowledge of South African labour laws (LRA and BCEA).

   Knowledge and experience in practicing as a Lawyer - optional.

2. Policies and Contracts:

   Design and implement company HR policies that promote a legally compliant workplace.

   Create policy register with approvals from CEO / Chairman.

   Review and revise the HR policies on an ongoing basis to reflect changing economic trends, legislation, and organizational goals.

   Organize and deliver engaging presentations to upper management regarding HR-related issues, policies, and practices.

   Drafting of contracts of employment (permanent and fixed term).

   Drafting of notices and letters where required.

   Set objectives as required and track progress thereafter.

   Address employees' requests and grievances on time.

   Management of employee leave records and balances on an ongoing basis.

   Ensure the time tracking system is utilized by staff where required. Download reports where requested.

3. Management of the Recruitment Process:

   Manage the recruitment process from start to end when new employees are required to be appointed by the organization (which includes writing job descriptions for recruitment, carrying out initial screening interviews, and putting forward suitable candidates for management's consideration).

   Ensure the pre-employment phase (Polygraph and Background checks) is conducted internally prior to hire.

4. HR Administration:

   Ensure that all employee files and contracts of employment are in place and kept up to date.

   Discuss employees' career development paths with managers.

   Perform other administrative duties as assigned to you, such as maintaining employee records or updating various databases.

   Compile monthly HR Management report for CEO review.

5. Disciplinary and CCMA (Labour Relations):

   Manage disciplinary action against employees for breaches of the company’s disciplinary codes of conduct, including participation in disciplinary hearings.

   Appearances at the CCMA and prepare case files.

   Manage employee relations, such as mediating and resolving conflicts to maintain a positive working environment between employees, employers, bargaining councils, and Unions.

6. Training and Development:

   Assess employee performance (together with departmental heads) based on whether they are accomplishing company objectives and providing them with feedback based on their performance.

   Improve employee performance through targeting and training specific skills as and when required.

   Keep records and maintain training and orientation plans with budgets.

7. Management of Payroll:

   Overseeing payroll and managing accounting records for employee salaries, which is done by the payroll administrator.

   Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions, including salaries, benefits, garnishments, taxes, and other deductions.

8. IOD (Injury on Duty Claims):

   Ensure all relevant companies are registered with COIDA and a letter of good standing is in place.

   Keep a record of all IOD claims.

9. Employment Equity (EE) and Labour Stats:

   Manage EE Structure for all relevant companies.

   Ensure the company adheres to the Equity Requirements Act.

   Create and implement an equity plan.

   Ensure equity meetings are conducted and minutes are kept.

   Complete yearly EE on DOL website.

   Complete and submit quarterly employment labour stats.

Academic / Trade Qualifications / Other:

1. High school graduate.
2. Bachelor's degree / Diploma in HR.
3. Driver's license.

Work Experience and Skills:

1. Proven experience with contactable references.
2. 3 or more years of related experience.
3. Proven track record as an HR Manager or in other management roles.
4. Comprehensive knowledge of employment law and recommended HR practices.
5. Well-versed in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
6. Proficiency in HR information systems and databases.
7. Excellent oral and written communication skills, including the ability to make effective presentations to upper management.
8. Possess a high diplomatic and professional attitude towards managing interpersonal relationships with people at all levels.
9. Experience with workplace investigation, conflict management, and handling employee grievances and discipline.
10. Experienced in leading, managing, and training employees for HR functions.
11. An effective problem solver who can analyze situations to create and implement practical solutions.