Hr Clark

HR Administrative Responsibilities

1. Employee Records Management: Compile and update employee records (hard and soft copies). Save all information onto the Labournet portal and file necessary paperwork in the employee's file (e.g., written warnings, sick notes, promotion offers, Employee Information update forms).
2. Payroll and Organizational Updates: Update the company organogram monthly with the HR Manager. Maintain and update spreadsheets with new information, ensuring correct car allowances.
3. Cards and Incentives: Order, cancel, and maintain Standard Bank petrol cards and AA cards. Process incentive bonuses for all departments, email to HR by the 10th of each month for review, and obtain sign-offs from FM, MD, and Department Managers.
4. Communication and Documentation: Send photos confirming BM signatures and posting notices on the Notice Board. Type job descriptions and update the Company Policies and Procedures Manual as needed. Ensure branches keep their manuals current.
5. Recruitment and Training: Place job advertisements online, align CVs with job profiles, shortlist candidates, and coordinate interviews with HR and Department Managers. Capture SETA training forms into Excel for submission and handle Injury on Duty submissions for HO and branches.
6. Health and Safety & Meetings: Serve as SHE Rep, take and type minutes of meetings, and conduct exit interviews (telephonically and face-to-face).
7. Additional Administrative Support: Assist HR Manager with typing minutes and letters, manage HR diary and appointments, handle HR filing and shredding, and perform ad hoc duties such as coordinating 5-year goals, training, and charity events.